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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #445JCM
Announcement of a Sole Source Purchase
Award Info Published Monday February 23, 2015
Awarded to:
Vendor: APEX Laboratory Equipment Company (Apex LEC), Red Wing, MN
Amount: An estimated $120,000
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Friday February 20, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, January 13, 2015
The University awarded a contract for Cryogenic Storage units from Apex LEC to APEX Laboratory Equipment Company (Apex LEC), Red Wing, MN, for an estimated $120,000.
The Stem Cell Lab is expanding and the purchase from APEX Laboratory Equipment Company (Apex LEC)of two more oftheir vapor phase temperature freezers will insure compatibility and continual validation requirements.

The Stem Cell Lab works with standardized operating systems as a highly sensitive patients stem cell graft facility. Different freezers using different operation systems is not customary or desirable.

Apex will also replace the aging freezers currently in the laboratory which are more than 15 years old. The new graft storage tanks need to be same as existing graft storage tanks to operate seemlessly The two new freezers will be exactly the same as existing two tanks thus, the validation requirement is minimum since the intent is to use the same provider. Thus again, compatibility and standardization is of primary concern.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

January 28, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-035
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
January 23, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 445JCMPart1.pdf (437 KB)
Sole Source Justification Part 2
  • 445JCMPart2.pdf (50 KB)