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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #467JCM
Announcement of a Sole Source Purchase
Award Info Published Tuesday April 14, 2015
Awarded to:
Vendor: Phoenix Research Labs, Pleasanton, CA
Amount: An estimated $170,000
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Wednesday March 25, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, March 6, 2015
The University awarded a contract for Micron IV equipment and Image-Guided OCT to Phoenix Research Labs, Pleasanton, CA, for an estimated $170,000.
Purchase Phoenix Research Labs Micron IV equipment and Image-Guided Optical Coherence Tomographer (Micron IV/ OCT)to perform research by multiple investigators for studying anatomical and functional alterations in the ocular tissues in experimental rodent models of eye diseases. Micron IV/ OCT will allow fluorescence and depth resolved imaging of the retina and cornea of living rodents.

Phoenix Research Labs manufactures Micron IV/ OCT imaging equipment which is unique and specifically designed for ocular (both anterior and posterior segment) imaging of rodents (mice and rats) for research. There are no other vendors in the marketplace that manufacture ocular imaging equipment specifically for rodents. Other combinations of equipment and methods are less accurate, less precise, more time-intensive, more labor-intensive, occupy more lab space, allow for little to no fluoresence imaging, and do not allow for longitudinal studies on one specimen because the specimen is sacrificed in the process. Specifically U.S. patent number 7,933,000 is evidence of the unique optical design specification that can be used to produce images of rodent's retina. No other commercially available system has this capability.

There are no other commercially available "image guided OCT" systems that are compatible with the Micron IV and provide live color fundus image and live OCT scan. There are no other vendors that manufacture the full suite of eye imaging products, including color fundus, fluorescence, and OCT imaging for the retina and slit lamp biomicroscopy and OCT imaging for the cornea. These multimodal imaging capabilities are essential to meet research needs of several investigators.
The University has determined that this purchase is only economically available from this source because the item or service is copyrighted or patented and is not available except from the holder of the copyright or patent.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

March 25, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
March 20, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 467JCMPart1.pdf (355 KB)
Sole Source Justification Part 2
  • 467JCMPart2.pdf (50 KB)