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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #482JMG
Announcement of a Sole Source Purchase
Award Info Published Wednesday February 28, 2018
Awarded to:
Vendor: New Innovations, Uniontown, OH
Amount: An estimated $100,000
An estimated start date of 2/28/2018 through 2/27/2019, 12 months
4 one-year
Potential Future Renewals: None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday February 26, 2018
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, February 9, 2018
The University awarded a contract for software maintenance and support to New Innovations, Uniontown, OH, for an estimated $100,000.
New Innovations (NI) is a resident management suite that holds the personnel, credentials, and training records of medical and dental residents and fellows. It is used to manage the rotation schedules; continuity of care clinics; and on-call schedule. Further, it interfaces with Electronic Residency Application Service (ERAS) and is used to prepare the Medicare Cost Report. Procedures and duty hours are tracked in NI, along with resident/fellow evaluations and institutional surveys. There are currently 4,200 active users (and approximately 5000 archived resident records) in our system. Users include the UI Hospital and Clinics, College of Medicine, College of Dentistry, Department Heads, Residency Program Directors and Coordinators, Residents, Fellows, GME office, Hospital Finance, and Nursing.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

February 28, 2018
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Margaret van Dijk
Phone:(217) 720-0293
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 23, 2018
Register with:
Margaret van Dijk
Phone:(217) 720-0293

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 482JMGNewInnovations.pdf (506 KB)
Sole Source Justification Part 2
  • 482JMGPt2.pdf (49 KB)