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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #487JCM
Announcement of a Sole Source Purchase
Change Order
Published Monday August 21, 2017
Vendor: Clear Tec Solutions LLC
Change Order Amount: $0

The Board of Trustees of the University of Illinois was awarded a grant for an additional year that will test the model that will build a "medical neighborhood" via a network of over 40 practices throughout Cook County. The care management tool contracted by Clear Tec Solutions, serves the purpose of applying different systems and patient information to improve overall health outcomes. This contract change order to the term of 8/31/2018 is issued to support the sponsored project activity.
The buyer for this procurement is now Janielle Graham, (312) 413-2816.
The State Purchasing Officer for this procurement is now Margaret van Dijk.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday February 23, 2016
Vendor: Clear Tec Solutions LLC
Change Order Amount: $1,600,000

The estimated award amount due to unpredictable circumstances has to be increased by $ 700,000 so that an award of $ 1,600,000 is available for the term duration.

Due to a personnel hiring delay, the University Pediatrics unit we had to work quickly with the vendor to develop and implement our innovative intervention modalities and care coordination process. Utilizing an “all hands on deck” approach was very costly and resulted in monthly invoices way above what we had anticipated. Had we not taken this approach, the care coordination software would not have been implemented until the first quarter of 2016 resulting in a much smaller time period to begin patient interventions and realize the associated savings.

In October, we received a Program Assistance Letter from the grantor. There was great concern regarding not achieving our assessment and care plan goals due to the late implementation of the software. The CHECK program was at risk of additional penalties if a plan was not instituted to immediately increase Care Coordination results. In the sole source and contract, we indicated one primary reason for selecting CTS was they not only were able to create the software, but also they had other resources like a call center and fulfillment center. Since their staff was familiar with Consensus and our assessments, it was logical to utilize these services immediately to increase our numbers quickly as well as allow our Community Health Workers to complete care plans and tasks to show greater patient engagement. Receiving the letter was completely unforeseen on our part when putting together the contract and budget. This expense resulted in $135k of additional billing. However, weighed against having a $19.5MM grant at risk, the costs and results were completely justified
The State Purchasing Officer for this procurement is now Aaron M. Finder.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday May 6, 2015
Awarded to:
Vendor: Clear Tec Solutions LLC, St. Petersburg, FL
Amount: An estimated $900,000
An estimated start date of 5/2/2015 through 9/1/2017, 27 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Thursday April 23, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, April 7, 2015
The University awarded a contract for Clear Tec Care Coordination Software (Consensus). to Clear Tec Solutions LLC, St. Petersburg, FL, for an estimated $900,000.
Clear Tec will modify ,maintain and upgrade their Consensus software and database for University Healthcare as needed to comply with the needs of the CHECK program 's three year grant.

Failure to use the proscribed vendor may risk funding of this $20MM grant. Also, the major aim of the grant is to save $5.355MM in Medicaid expense over three years. These savings will be accomplished by utilizing Care Coordinators and Community Health workers to provide clinical and social interventions to reduce Medicaid costs to the state from more exepnsive outcomes such as hospitalizations and emergency room visits. If a competitive offer were needed, only Consensus would be able to respond as they are the only software which allows CHECK to systemize this approach.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

April 22, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
April 17, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 487JCMPart1.pdf (402 KB)
Sole Source Justification Part 2
  • 487JCMPart2.pdf (52 KB)
Other Related Sole Source Documents
  • 487JCMCO.pdf (146 KB)
Other Public Documents
  • 487JCMSignedChangeOrder.pdf (149 KB)