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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #494JMG

Announcement of a Sole Source Purchase

Change Order
Published Tuesday June 1, 2021
Vendor: Kaufman Hall
Change Order Amount: $0
An assignment occurred on June 25, 2020 from Kaufman Hall to Syntellis Performance Solutions, LLC. The initial term remains the same. This is a no-cost change order to identify the change in awarded vendor name. Kaufman Hall was acquired by Syntellis Performance Solutions, LLC. UI Hospital and Clinics currently utilizes the Trendstar software. All rights, obligations and liabilities of the original award have been assumed by Syntellis Performance Solutions, LLC.

The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Monday June 18, 2018

Kaufman HallSkokie, IL

  • Amount: An estimated $940,000
  • Terms: An estimated start date of 7/1/2018 through 11/30/2022, 53 months
  • Renewals: None

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Monday June 4, 2018
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Friday, May 18, 2018
The University awarded a contract for software licensing, support and maintenance to Kaufman Hall, Skokie, IL, for an estimated $940,000.
The current software used by UI Hospital and Clinics (Trendstar) is being sunset by the vendor as of 12/31/2018. This software is used by our Business Planning and Decision Support department to establish cost accounting standards for all services provided by UIH. Cost accounting is used to allocate cost to the individual services provided to patients and to analyze our operations in various ways - based on service line, by physician, by location, by payor, etc. It enables UIH to understand the total cost of care and identify cost saving opportunities. Cost data is critical in order to make strategic decisions about what healthcare services to provide and in understanding their financial results. Decision support data is also used in quality improvement activities as it combines clinical data (patient diagnosis, acuity, physician providers, etc) with financial data (cost to provide care and reimbursement for services). We must have a replacement for Trendstar in place before the sunset of this aging software. Because this software application is unique to the healthcare industry, comparable functionality is not available in any other University software. The Capital Planning software is needed to integrate with our existing budgeting and financial planning applications and will automate current analysis and tracking functions now being done via Excel.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

June 6, 2018
3:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Margaret van Dijk
Phone:(217) 720-0293
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 1, 2018
Register with:
Margaret van Dijk
Phone:(217) 720-0293

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 494JMGKaufman.pdf (574 KB)
Sole Source Justification Part 2
  • 494JMGPt2.pdf (46 KB)