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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #503JMG
Announcement of a Sole Source Purchase
Award Info Published Thursday August 9, 2018
Awarded to:
Vendor: JEOL USA, Inc., Peobody, MA
Amount: An estimated $600,000
An estimated start date of 8/15/2018 through 8/14/2022, 48 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday August 6, 2018
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, July 19, 2018
The University awarded a contract for microscopes maintenance & support to JEOL USA, Inc., Peobody, MA, for an estimated $600,000.
The Research Resources Center needs maintenance and support for our microscopes and spectrometer. These instruments were purchased in 1996 and 1997 for approximately $2.25M and are fully used with our research projects.

JEOL is the original equipment manufacturer (OEM) and only firm that can provide the engineering expertise, factory-trained personnel, required response time, essential tools, and components unique to maintaining and repairing these instruments. JEOL does not sell to any 3rd party provider their parts.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Margaret van Dijk

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

August 8, 2018
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Margaret van Dijk
Phone:(217) 720-0293
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 3, 2018
Register with:
Margaret van Dijk
Phone:(217) 720-0293

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 503JMG.pdf (468 KB)
Sole Source Justification Part 2
  • 503JMGPt2.pdf (47 KB)