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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #520JCM
Announcement of a Sole Source Purchase
Award Info Published Friday June 26, 2015
Awarded to:
Vendor: Calero, Rochester, NY
Amount: An estimated $634,715
An estimated start date of 7/1/2015 through 6/30/2020, 60 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday June 23, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, June 9, 2015
The University awarded a contract for software application upgrade to Calero, Rochester, NY, for an estimated $634,715.
Upgrade the Pinnacle software application from version 5 to version 6 and host the UIC Pinnacle software application at Calero.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. The Pinnacle software is proprietary to Calero. Calero is the only vendor that can update the University's existing Pinacle system. The University has already invested considerable staff resources in system configuration and staff training for the Pinnacle system. The web-based client will allow us to configure data fields according to what we need for different services that are not possible in version 5. The web-based client also eliminates the need to maintain the client software on the individual user desktops or laptops. Additionally, version 6 supports standard interfaces with other systems that version 5 does not. Version 6 also has an interactive reporting capability within the application for generating types of reports that in version 5 requires external reporting software and enhanced reporting capabilities within each window.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

June 24, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio or video conference, as available, at one of the optional locations.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407
Potential participants are requested to call ahead to verify location and get directions. Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
June 19, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 520JCMPart1.pdf (317 KB)
Sole Source Justification Part 2
  • 520JCMPart2.pdf (58 KB)