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Public Higher Education Bulletin

 
University of Illinois at Chicago
SoleSource #533JCM
Announcement of a Sole Source Purchase
Renewal Info
Published Friday June 23, 2017
Renewal entered into with:
Vendor: Charles Rivers Laboratories
Amount: An estimated $580,000
Renewal: 2 of 2, 7/25/2017 through 7/24/2018
Pricing Changes: 
NONE
Service/Product Changes: 
NONE
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: None
The buyer for this procurement is now Janielle Graham, (312) 413-2816.
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday June 16, 2017
Vendor: Charles Rivers Laboratories
Change Order Amount: $80,000

The laboratory animal requests from the entire Chicago campus research community are procured in aggregate through one office on an as needed basis. Research projects are approved through the Animal Care and Use Committee (ACC) is responsible for reviewing and approving all research involving animals used in research, testing, or teaching. Committee functions are administrated through the Office of Animal Care and Institutional Biosafety (OACIB) within the Office of the Vice Chancellor for Research. For the last several years there has been significant growth within the research program and thus caused an increase in demand for small animals from vendors such as Charles River. The animal census has grown by over 2k mouse boxes within the last two years, thus the need for the purchase order increase. Therefore, we needed to increase the purchasing authority by $80,000.
The buyer for this procurement is now Janielle Graham, (312) 413-2816.
The State Purchasing Officer for this procurement is now Margaret van Dijk.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday May 18, 2016
Renewal entered into with:
Vendor: Charles Rivers Laboratories
Amount: An estimated $500,000
Renewal: 1st of 2, 7/25/2016 through 7/24/2017
Pricing Changes: 
None
Service/Product Changes: 
None
Sole Source Status: 
Yes remains a sole source.
Potential Future Renewals: $500,000
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday July 20, 2015
Awarded to:
Vendor: Charles Rivers Laboratories, Wilmington, MA
Amount: An estimated $500,000
Terms:
An estimated start date of 7/25/2015 through 7/24/2016, 12 months
Renewals:
2 twelve-month
Potential Future Renewals: $1,000,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 13, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, June 29, 2015
The University awarded a contract for Charles Rivers Lab to provide research animals to Charles Rivers Laboratories, Wilmington, MA, for an estimated $500,000.
Charles River Lab is the sole vendor that can provide specific research subjects.

Researchers request specific strains of animals from specific vendors. Numerous research projects utilize animals from this source for long-term on-going studies. Animals bred and maintained In isolated colonies become genetically adapted overtime. Therefore, minor genetic variations occur between colonies maintained by different vendors. These genetic variations interfere with consistency of experimental results and can jeopardize very expensive and important research. Purchase of animals from the same vendor provides less variability in the research and thus greatly Improves lhe quality and reproductiblity of the studies. Therefore, it is essential to continue to purchase animals from the same source that previously supplied animals for those studies.
The University has determined that this purchase is only economically available from this source because the items are required for research and no other source is able to meet the researcher's documented needs.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
July 15, 2015
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 7, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 533JCMPart1.pdf (481 KB)
Sole Source Justification Part 2
  • 533JCMPart2.pdf (59 KB)