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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #534JCM
Announcement of a Sole Source Purchase
Renewal Info
Published Friday August 18, 2017
Renewal entered into with:
Vendor: Table Xi Inc.
Amount: An estimated $50,000
Renewal: 2 of 2, 9/27/2017 through 9/26/2018
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: None
The State Purchasing Officer for this procurement is now Margaret van Dijk.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Friday August 26, 2016
Renewal entered into with:
Vendor: Table Xi Inc.
Amount: An estimated $50,000
Renewal: 1st of 2, 9/27/2016 through 9/26/2017
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes remains a sole source.
Potential Future Renewals: $50,000
Comments: Table Xi developed UICore and is the only vendor that can modify, upgrade and provide additional features to the software. UICore is the software we use for billing and scheduling for over 25 research cores and subcores. Without upgrades and modifications we would not be able to fine tune the software for our specific needs. We are currently working on a new feature, automated invoicing for our external customers.
The State Purchasing Officer for this procurement is now Aaron M. Finder.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday September 24, 2015
Awarded to:
Vendor: Table Xi Inc., Chicago, IL
Amount: An estimated $75,000
An estimated start date of 9/27/2015 through 9/26/2016, 12 months
2 twelve-month
Potential Future Renewals: $100,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday September 14, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, September 1, 2015
The University awarded a contract for Table Xi's UICore ordering/billing system to Table Xi Inc., Chicago, IL, for an estimated $75,000.
Table Xi will provide software support, UICore to 22 research cores in the Research Resources Center which provide scientific consulting services, sell scientific supplies, provide custom analysis and synthesis, and book time on equipment for users from inside and outside the university. We have over 183 principal investigators at UIC alone, and 260 UIC grants use the RRC services and have been trained on and are using UICore to request these services and supplies from us.

Table Xi created UICore, and its predecessor, NUCore, which has been used successfully at Northwestern University for several years. They have proven experience providing upgrades for our system, which as of May, 2015, was successfully implemented in 22 RRC research cores. This project took several years and was the result of all of the previous payments we have made to the vendor. In order to continue our progress and continue building UICore to the levels that are needed, we will need to incur additional expenses with Table Xi. The 22 research cores are scientific laboratories and services under the umbrella of the Research Resources Center which, led mostly by Ph.D.-level directors provide custom scientific services, analysis, products, consulting and machine time for scientific users from UIC and internationally. 30% of our revenue is external (excluding the Jesse Brown Veterans Administration Medical Center) and these cores service customers from across the globe.

Several major upgrades to our system to improve functionality as well as hopefully increase throughput and revenue. Some of these proposed upgrades include evaluating whether the system can be capable of tracking the application of payments to billed invoices, allowing customers as well as core directors to run custom reports on their billed and requested services and helping the RRC central administration to better integrate the system with stand-alone systems used as customer interfaces in the cores for custom services. Since we have already built the skeleton for UICore with Table Xi, it will be much more cost-effective to expend slightly more to upgrade what we have and what our customers and staff have been trained on, than to start from the ground up with an entirely new system which would require a much greater expenditure and would result in a loss of training time and revenue.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

September 16, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 11, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 534JCMPart1.pdf (543 KB)
Sole Source Justification Part 2
  • 534JCMPart2.pdf (57 KB)