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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #549JCM
Announcement of a Sole Source Purchase
Award Info Published Thursday September 24, 2015
Awarded to:
Vendor: Therm Flo Inc., Wheeling, IL
Amount: An estimated $179,625
An estimated start date of 9/17/2015 through 9/16/2018, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday September 8, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, August 20, 2015
The University awarded a contract for Service and maintenance to 35 AC units to Therm Flo Inc., Wheeling, IL, for an estimated $179,625.
Continual Therm Flo Inc. Service and maintenance to thirty-five (35) AC units in the Hospital and UI Health facilities. These air conditioning units provide mission critical service necessary to protect our UI Health facilities. These units provide a combined capacity of 120 Tons of cool air supply to both data centers located located in UIH (hospital) and Eye and Ear Infirmary; In addition 45 tons of cool air supply to the hospital data riser, which house connectivity to the data infrastructure that supports ~ 4000 desktops and computer equipment. These data centers provide the network and computing infrastructure that delivers applications and that are critical for patient care.

Though there is more than one company that can sell Liebert equipment, there is only one authorized service dealer to the Liebert equipment, and that is Therm Flo Inc. Therm Flo is the only certified repair and preventative vendor in Northern Illinois for the Liebert HVAC system installed in these UI Health critical locations. All labor and materials to repair each unit including compressors, refrigerant piping, fan, motors and all electrical components are included in the Agreement. The technicians have access to Therm Flo's extensive parts inventory located in Wheeling, Illinois.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

September 9, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 4, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 549JCMPart1.pdf (253 KB)
Sole Source Justification Part 2
  • 549JCMPart2.pdf (58 KB)