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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #550JCM
Announcement of a Sole Source Purchase
Award Info Published Wednesday January 6, 2016
Awarded to:
Vendor: Pelton & Crane, Charlotte, NC
Amount: An estimated $626,800
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday November 23, 2015
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Monday, November 9, 2015
The University awarded a contract for Dental equipment and components to Pelton & Crane, Charlotte, NC, for an estimated $626,800.
Pelton&Crane will supply dental operatory units for one 25 chair Patient Care Clinic and one 26 chair Pre-Patient Care Clinic for the educational support of the dental students as well as for the treatment of dental patients.

This is an economically feasible request as quotes were obtained from other dental supply vendors and the results clearly acknowledge that Pelton & Crane discounted pricing can't be matched.

Compatibility of Dental equipment from Pelton & Crane will include the Vista Clear water purification system, which requires specific and unique tools and chemicals for periodic required maintenance. The Vista Clear water system ensures the safest filtered water for patient care without chemical additives. Pelton & Crane is the only vendor offering the Vista Clear system.

Another example is the compatability with Pelton & Crane dental handpieces (low- and high-speed drills) which are utilized at the College of Dentistry. The handpeices require specific and unique Pelton & Crane couplers which allow attachment to the dental units that are installed in all nine Patient Care Clinics. The handpieces are sterilized in a central sterilization unit, and must comply with sterilization protocols. Thus compatible Pelton & Crane handpieces are essential to meet sterilization standards. The sterilization and lubrication processes also vary between manufacturers, and introducing different equipment would require additional processes, materials and staff training.

One of the features of the Pelton & Crane operatory units is it's unique lighting source that includes technology which allows more accurate color photo clarity than lighting from other manufacturers, which contributes to the success of esthetic patient outcomes and student learning. The Pelton & Crane Helios light has the ability to remove all blue light from the spectrum with a touch of a button. This allows a light spectrum which will not polymerize the composite filling tooth colored material, allowing adequate time for the dentist to contour a restoration in an illuminated field of view prior to curing (hardening) the material.

An additional cost to the College related to dental equipment purchase is ongoing maintenance. The dental equipment specialists at the College have received, and continue to receive, training specific to the requirements of Pelton & Crane dental equipment both on-site and off-site. The unique supplies, parts, and tools are stocked at the College solely to maintain and service this line of dental equipment. Within the past 5 years, the dental equipment specialists at the College have received annual training from Pelton Crane on the equipment at a cost of an estimated $ 60,000. In conclusion, acquistion of Pelton & Crane equipment will allow for the previous acquired training and maintenane knowledge to benefit the support and utilization of additional Pelton & Crane equipment.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

November 25, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
November 20, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 550JCMPart1.pdf (499 KB)
Sole Source Justification Part 2
  • 550JCMPart2.pdf (58 KB)