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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #562JCM
Announcement of a Sole Source Purchase
This procurement has been cancelled
Published Monday October 19, 2015
The sole source hearing results have been posted and the sole source will not be approved.
The hearing has been modified
Published Wednesday September 30, 2015
A hearing was held 8-19-15. Taking into consideration all evidence provided before, during and after the hearing, the Chief Procurement Officer does not authorize the University to proceed with this sole source transaction. Instead he calls for the University to commence a competitive solicitation. Details of this decision can be found in the PDF below 562JCM CPO Determination.
First published Thursday, July 30, 2015
The University intends to award a contract for Agilent's service plan for four instruments to Agilent Inc., Santa Clara, CA, for an estimated $181,000.
The Agilent chemical analysis and life sciences instruments are used extensively by the staff and customers of the Research Resources Center. That Center allows scientific end users to perform analysis on samples related to metabolic and proteomic research projects. The equipment is used often, and by many different users from outside and inside the university and therefore subject to intense wear and tear.

Agilent is the supplier of the equipment and has the necessary replacement parts and troubleshooting expertise to be able to diagnose and repair the problems quickly to avoid disruptions in service that can hurt UIC revenue as well as the integrity of ongoing scientific experiments.

Agilent technicians are familiar with the instruments and have an assigned account Customer Engineer & Backup Customer Engineer to UIC. In addition, Agilent provides: Software Update service; Field Repair Center for Autosamplers, Integrators, A/D modules, and MSD source cleanings; Factory authorized preventive maintenance procedures and Database management to ensure routine maintenance and compliance service is completed on time.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

August 19, 2015
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

If you cannot attend the meeting in-person at the primary location, you may attend via audio teleconference. Email or call the Hearing Contact for details.

Alternate Location(s):
James R. Thompson Center
Room 9-036
100 West Randolph
Chicago, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 14, 2015
Register with:
Aaron M. Finder
Phone:(217) 558-3050
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 562JCMPart1.pdf (364 KB)
Public Hearing Documents
  • 562JCMCPODetermination.pdf (99 KB)
  • 562JCMPart2.pdf (61 KB)