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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #574JMG

Announcement of a Sole Source Purchase

Renewal Info
Published Tuesday January 21, 2020
Renewal entered into with:
Vendor: New Innovations
Amount: An estimated $100,000
Renewal: 1st of 3, 2/28/2020 through 2/27/2021
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: $200,000
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Wednesday February 20, 2019
Awarded to:
Vendor: New Innovations, Uniontown, OH
Amount: An estimated $100,000
An estimated start date of 2/28/2019 through 2/27/2020, 12 months
3 one-year
Potential Future Renewals: $300,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday February 19, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, February 5, 2019
The University awarded a contract for software maintenance and support to New Innovations, Uniontown, OH, for an estimated $100,000.
New Innovations (NI) is a resident management suite that holds the personnel, credentials, and training records of medical and dental residents and fellows. It is used to manage the rotation schedules; continuity of care clinics; and on-call schedule. Further, it interfaces with Electronic Residency Application Service (ERAS) and is used to prepare the Medicare Cost Report. Procedures and duty hours are tracked in NI, along with resident/fellow evaluations and institutional surveys. There are currently 4,200 active users (and approximately 5000 archived resident records) in our system. Users include the UI Hospital and Clinics, College of Medicine, College of Dentistry, Department Heads, Residency Program Directors and Coordinators, Residents, Fellows, GME office, Hospital Finance, and Nursing.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Ashley Stewart

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

February 20, 2019
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Ashley Stewart
Phone:(217) 970-0986
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 15, 2019
Register with:
Ashley Stewart
Phone:(217) 970-0986

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

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Sole Source Justification
  • 574JMG.pdf (524 KB)
Sole Source Justification Part 2
  • 574JMGPt2.pdf (54 KB)