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Public Higher Education Bulletin

 
University of Illinois at Chicago
SoleSource #577JMG
Announcement of a Sole Source Purchase
Award Info Published Wednesday June 5, 2019
Awarded to:
Vendor: WEPA, Inc., Alabaster, AL
Amount: An estimated $1,875,000
Terms:
An estimated start date of 6/1/2019 through 5/31/2022, 36 months
Renewals:
3 one-year
Potential Future Renewals: $1,875,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday June 3, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Thursday, May 16, 2019
The University awarded a contract for Cloud Printing Services to WEPA, Inc., Alabaster, AL, for an estimated $1,875,000.
This purchase is for Wepa cloud printing services, offering kiosk-based printing with integrations to various university systems, including the campus fund system (Atrium), various cloud storage solutions (e.g. MS OneDrive, Google Drive, and Box), and the university's learning management system (Blackboard Learn). The vendor provides all hardware, software, consumables, and technical support services for the solution.

The University has a need to purchase Cloud printing services. This is needed because ACCC currently runs a printing service targeted to students at UIC. The current service structure is aging and requires purchases and coordination between several different vendors (one each for paper, purchasing printer hardware, maintaining printer hardware, purchasing associated computer hardware, supporting associated computer hardware, printing software, and toner) while significant ACCC staff resources are allocated to maintaining the service and supporting the customers. Stability problems over the course of several years between 2013 and 2017 led to significant negative feedback from customers and prompted ACCC to investigate alternative methods of providing the printing service. The end result of this will be a vendor that takes on the risks associated with the various back-end vendors involved, and provides the university with a single vendor that provides and supports a turn-key printing service from hardware to software consumables to customer support. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is WEPA, Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
June 5, 2019
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
May 31, 2019
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 577JMG-WEPA.pdf (455 KB)
Sole Source Justification Part 2
  • 577JMGPt2.pdf (45 KB)