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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #581JMG

Announcement of a Sole Source Purchase

Renewal Info
Published Tuesday January 26, 2021
Renewal entered into with:
Vendor: Mede Analytics
Amount: An estimated $243,181.75
Renewal: 1st of 4, 7/1/2021 through 12/31/2021
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, this procurement remains a sole source.
Potential Future Renewals: $729,545.25
The Chief Procurement Officer for this procurement is now John Donato.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Wednesday May 8, 2019

Mede AnalyticsRichardson, TX

  • Amount: An estimated $900,000
  • Terms: An estimated start date of 7/1/2019 through 6/30/2021, 24 months
  • Renewals: 4 six-month
  • Potential Future Renewals: $972,727

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday May 7, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Friday, April 19, 2019
The University awarded a contract for software license support and maintenance to Mede Analytics, Richardson, TX, for an estimated $900,000.
A continual MedeAnalytics license, software support and maintenance to accelerate cash collections, reduce bad-debt write offs, curb late and lost charges, resolve underpayments, and improve performance of revenue cycle.

This is a business analytics software used to track and report accounts receivable and revenue for the University of Illinois Hospital and Mile Square Health Center. It is used by many departments across the health system and is embedded in our daily work-flows and processes on our current accounts receivable and billing systems which are changing in May 2020 with the implementation of Epic. The reason the system is needed for a period beyond the change to Epic relates to finalizing legacy accounts receivable which will continue until an estimated date of December 2021.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

May 8, 2019
3:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Ashley Stewart
Phone:(217) 970-0986
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
May 3, 2019
Register with:
Ashley Stewart
Phone:(217) 970-0986

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 581JMGMedeAnalytics.pdf (811 KB)
Sole Source Justification Part 2
  • 581JMGPT2.PDF (35 KB)