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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #592JMG

Announcement of a Sole Source Purchase

Change Order
Published Wednesday March 1, 2023
Vendor: Optum 360, LLC.
Change Order Amount: $140,000
Increased estimated amount from $570,000 to $710,000 as detailed in the attached change order justification form.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday November 3, 2022
Renewal entered into with:
Vendor: Optum 360, LLC.
Amount: An estimated $570,000
Renewal: 1st of 2, 11/18/2022 through 11/17/2023
Pricing Changes: 
Service/Product Changes: 
Sole Source Status: 
Yes, this remains a sole source.
Potential Future Renewals: $570,000
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Thursday January 23, 2020
Vendor: Optum 360, LLC.
Change Order Amount: $336,841
The annual fees for All Patient Refined Diagnosis Related Grouper (APR-DRG) and Illinois Medicaid APR-DRG grouper had to be added for year 2, and 3 as they are needed for Clinical Documentation Improvement and Computerized Assisted Coding software (CDI and CAC) modules functionality.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday October 3, 2019

Optum 360, LLC.Eden Prairie, MN

  • Amount: An estimated $1,921,000
  • Terms: An estimated start date of 11/18/2019 through 11/17/2022, 36 months
  • Renewals: 2 one-year
  • Potential Future Renewals: $1,140,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday October 1, 2019
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Monday, September 16, 2019
The University awarded a contract for maintenance and support for Optum Enterprise to Optum 360, LLC., Eden Prairie, MN, for an estimated $1,921,000.
There are currently three major versions of the DRG (Diagnosis Related Group) in use: basic DRGs, All Patient DRGs, and All Patient Refined DRGs. DRGs are used by Medicare and measure the typical resource use of an inpatient stay. AP-DRGs are similar to DRGs, but also include a more detailed DRG breakdown for non-Medicare patients, particularly newborns and children. The APR-DRG structure is similar to the AP-DRG, but also measures severity of illness and risk of mortality in addition to resource utilization. Prospective Payment Systems (PPS) replaced the retrospective cost-based system of payment for Medicare services with a prospective payment system. Under PPS, a predetermined specific rate for each discharge dictates payment according to the diagnosis related group (DRG) in which the discharge is classified.

The products are necessary to allow for an integration of coding and Clinical Documentation Improvement processes with the Epic electronic health record system that will be implemented in May of 2020. The system also provides APR-DRG and Illinois APR-DRG groupers that are needed for processing coding and billing of accounts. These products are critical to the continuity of coding, billing and reimbursement to the hospital.

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Optum 360, LLC. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university?s need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

October 2, 2019
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 27, 2019
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Sole Source Justification
  • 592JMGOptum360.pdf (531 KB)
Sole Source Justification Part 2
  • 592JMGPt2.pdf (31 KB)
Other Related Sole Source Documents
  • 592JMGChangeOrderJustificationFormSigned.pdf (355 KB)
  • 592JMGSignedChangeOrder.pdf (83 KB)