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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #604JMG

Announcement of a Sole Source Purchase

Award Info Published Monday February 24, 2020
Awarded to:
Vendor: Fisher Scientific, Hanover Park, IL
Amount: An estimated $101,777.20
An estimated start date of 1/15/2020 through 12/30/2022, 36 months
1 three-year
Potential Future Renewals: $173,521.15
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday January 6, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, December 17, 2019
The University awarded a contract for service and maintenance for HF Mass Spectrometer to Fisher Scientific, Hanover Park, IL, for an estimated $101,777.20.
This instrument was funded by National Institute of Health (NIH) shared instrument grant S10 in which more than 10 UIC Primary Investigator (PIs') proposed to use this instrument for their research. If the instrument is not covered by service contract or warranty, the down time will be much longer than covered instrument because the manufacturer places the non-covered instrument on the lowest priority in service queue, which will jeopardizes these UIC PIs' research programs. Furthermore, this instrument is to replace the 10-years old Velos Pro dedicated in proteomics analysis, which contributed 50% of the total core revenue in the past 3 years in row. Two-thirds of the users were from UIC. If the instrument has long down time, it will pose a significant impact on UIC researchers and the core revenue. Therefore, it is critical to keep the instrument in warranty to ensure quick repair from manufacturer and maximum uptime for UIC users.

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Fisher Scientific. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

January 8, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
January 3, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 604JMG.pdf (185 KB)
Sole Source Justification Part 2
  • 604JMGpt2.pdf (36 KB)