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Public Higher Education Bulletin

 
University of Illinois at Chicago
SoleSource #622JMG

Announcement of a Sole Source Purchase

Award Info Published Wednesday November 18, 2020

Medicor Imaging, Inc.Charlotte, NC

  • Amount: An estimated $150,000
  • Terms: An estimated start date of 11/2/2020 through 10/30/2021, 12.00 months
  • Renewals: 4 one-year
  • Potential Future Renewals: $100,000

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday October 13, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Tuesday, September 29, 2020
The University awarded a contract for MiPACS Dental Enterprise Software to Medicor Imaging, Inc., Charlotte, NC, for an estimated $150,000.
A PAC system, or picture archiving and communication system (PACS), is a medical imaging technology providing economical storage and convenient access to images from multiple modalities and sources within the College. The College has been using various siloed approaches to managing 2-D images (intraoral) and 3-D images (CBCT and intraoral scans) which make it very difficult to locate individual patient data. This siloed approach has been recognized as a potential compliance risk in terms of access controls and potential privacy concerns.

This MiPACS system will integrate into the College?s electronic health record system (AxiUm) which improves the workflow, reduces the potential of exposing the patient to additional images unnecessarily, assures correct identification of patient images, and monitor exposure counts. The expectation is to convert to this archiving system for all 3D and 2D images throughout the College by early summer, 2020.

87% of dental colleges in North America who were surveyed currently manage their images with a PAC system, with the vast majority using MiPACS.

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Medicor Imaging, Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.

The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

Date:
October 14, 2020
Time:
9:00 AM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
October 9, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 622JMG.pdf (851 KB)
Sole Source Justification Part 2
  • 622JMGPt2.pdf (465 KB)