University of Illinois at Chicago
Announcement of a Sole Source Purchase
Renewal entered into with:Vendor: Sphinx International
Amount: An estimated $120,000
Renewal: 1 of 1, 10/1/2022 through 9/30/2023
Pricing Changes:
None
Service/Product Changes:
None
Sole Source Status:
Yes, this procurement remains a sole source.
Potential Future Renewals:
None
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Sphinx InternationalChicago, IL
- Amount: An estimated $240,000
- Terms: An estimated start date of 9/15/2020 through 9/30/2022, 24 months
- Renewals: 1 one-year
-
Potential Future Renewals:
$120,000
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Wednesday, September 2, 2020
The University awarded a contract for food services via debit card access to Sphinx International, Chicago, IL, for an estimated $240,000.
Jive n' Java is on-site at the University Hospital and can provide food service 7 days a week 24 hours a day. They are the exclusive on-site vendor. Jive 'n Java will only accept a Freedom Pay which is a cashless 'debit card' that will allow medical residents from Graduate Medical Education (GME) to purchase food service available from 7 PM - 6 AM 7 days a week. It is understood, that we are not obligated to exercise these renewals should there be changes in market conditions, that would make it financially unfeasible to do so.
The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Sphinx International. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.
Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
The University has determined that this purchase is only economically available from this source because the items are required by an existing franchise agreement.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.
