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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #634JMG

Announcement of a Sole Source Purchase

Award Info Published Tuesday September 29, 2020
Awarded to:
Vendor: Vanderbilt University Medical Center, Nashville, TN
Amount: An estimated $620,000
An estimated start date of 12/1/2020 through 11/30/2023, 36 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday September 21, 2020
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Catherine Bradbury.
First published Wednesday, September 2, 2020
The University awarded a contract for patient advocacy reporting system to Vanderbilt University Medical Center, Nashville, TN, for an estimated $620,000.
Continual purchase of the Vanderbilt University's Patient Advocacy Reporting System (PARS) for continual measurement/monitoring and evaluation of UIHHSS physicians. The UIHHSS does this by monitoring physicians performance, provide training to poor performing physicians and/or take disciplinary action. The system processes the data and provides analysis via proprietary software, on the specific physician. Then, UIHHSS can take action based upon the analysis. The vendor analyzes physician performance based on patient complaints and other data. The analysis determines the degree of physician behavior intervention that may be appropriate. University physicians participating on the Intervention Committee receive vendor-provided training and support for the conduct of physician interventions and potential disciplinary action. Professional liability settlements and required reserves are a significant expense to the University. A service that can provide detailed data that identifies "at risk" physicians and enables appropriate interventions has the potential to reduce the University's malpractice exposure (and therefore associated expenses) and improve patient safety. Newly implemented is the CORS PHASE III: Co-worker Observation Reporting System.

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Vanderbilt University Medical Center. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

September 23, 2020
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
September 18, 2020
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 634JMGVanderbiltUniversityMedicalCenter.pdf (485 KB)
Sole Source Justification Part 2
  • 634JMGPt2.pdf (536 KB)