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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #639JCM
Announcement of a Sole Source Purchase
Award Info Published Thursday April 7, 2016
Awarded to:
Vendor: Keyence Corporation of America, Elmwood Park, NJ
Amount: An estimated $132,160
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday April 4, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
The State Purchasing Officer for this procurement is now Aaron M. Finder.
First published Friday, March 18, 2016
The University awarded a contract for a Keyence fluorescence microscope to Keyence Corporation of America, Elmwood Park, NJ, for an estimated $132,160.
New Microbiology faculty member, Dr. Ross requests the purchase of a Keyence Fluorescence Microscope so that continuity of ongoing research projects can be completed with the same Keyence Fluorescence MIcroscope that was utilized for her research projects at the University of Pennsylvania. The ongoing research accomplished with the Keyence Fluorescence Microscope pertain to: (1) imaging of subcellular compartments;,(2) internalization of virus particles into cells and trafficking to subcellular compartments; (3) co-localization of different cellular proteins; (4) automated quantification of virus infection levels using a colony-forming assay and (5) microscope has the functionality and specifications to quantify virus titers in an unbiased fashion.

Only the Keyence Fluorescence Microscope has digital all-in-one systems available that include a 14 bit monochrome CCD, built in dark room, automatic stage, automatic lenses, automatic filters, live cell incubation/video/time lapse image capture, fluorescence, phase contrast, and bright field observation modes. The compact size also maximizes lab space.

In addition, one of the strongest features of the Keyence Fluorescence Microscope is lost without the analysis software for cell counting, measurement. Keyence designs all of their intuitive software allowing users to analyze large amounts of data in minimal time. The advantage of high throughput image capture and analysis can only be achieved with Keyence software. The cell counting software allows one to quickly count cells as well as to quantify the area of certain points of interest on samples. This is particularly important for our virus titrations needed for all our projects. One of the features of this software that is unique only to Keyence is cell counting based on ?cell separation?. Typically cell counting software cannot recognize two distinct cells if they are touching. However, the Keyence software can accurately separate these cells and provide a cell count which can only be obtained otherwise by tediously counting the images by hand. This allows great accuracy for cell counting over larger sample sizes, and also saves a great deal of time. Having the Keyence software eliminates the need for multiple experiments that would have to be carried out with traditional methods, saving our lab time and money. The multitude of analytical methods available with the Keyence Software adds a much needed capability to our lab. Additionally, other software available on the market would not be supported by Keyence. The advantage of obtaining both Keyence hardware and software is to ensure smooth operation and to eliminate compatibility issues.

By acquiring Keyence hardware and software, Keyence Corporation can provide expert support for all of our imaging needs from capture to analysis.

This microscope is used to get unbiased virus titers from mice infected with murine leukemia virus at monthly intervals after infection. This microscope also allows us to do many samples in a single experiment (high throughput acquisition and analysis); 2) determine the subcellular localization of and protein-protein interactions between different cellular nucleic sensors. Many of the signals from these studies are weak and in multiple Z planes; the automated scanning features and high sensitivity camera.
The University has determined that this purchase is only economically available from this source because the items are required for research and no other source is able to meet the researcher's documented needs.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Shirley Webb

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

April 6, 2016
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Fax:(217) 558-5407
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
April 1, 2016
Register with:
Aaron M. Finder
Phone:(217) 720-7105
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 639JCM.PDF (490 KB)
Sole Source Justification Part 2
  • 639JCMPart2.pdf (61 KB)