University of Illinois at Chicago
Announcement of a Sole Source Purchase
Aquamist Plumbing & Lawn Sprinkling Co IncDolton, IL
- Amount: An estimated $312,000
- Terms: An estimated start date of 7/1/2021 through 6/30/2023, 24 months
- Renewals: None
0 BEP vendors
0 VBP vendors
0 Small businesses
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, April 20, 2021
The University awarded a contract for maintenance & repair 46 irrigation systems to Aquamist Plumbing & Lawn Sprinkling Co Inc, Dolton, IL, for an estimated $312,000.
The campus grounds include variety of vegetation, gardens and green spaces that need consistent irrigation as part of their ongoing upkeep. The University uses 46 custom irrigation systems to meet this need. These systems require semi-annual and ongoing service and repair to function correctly. These custom systems were developed without formal documentation, which makes providing this service by anyone other than persons with prior knowledge of the system impractical. The University recognizes the need to obtain and maintain schematic design drawings of the campus irrigation systems and affirms that it is desirable to incorporate the procurement of schematic design drawing services into continuity and budgetary planning. The University further recognizes that maintaining such plans is a necessary part of its ability to participate in a competitive solicitation process for irrigation maintenance services. When budgetary conditions make it economically feasible to do so, the University will plan, develop, and post a competitive solicitation for irrigation system maintenance and repair services.
The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Aquamist Plumbing & Lawn Sprinkling Co., Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.
Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.
All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury
We will hold a public hearing at the date, time and location specified below, if we
receive a request to testify regarding the sole source determination. We will also
hold a hearing if any vendor submits a signed statement showing the capability to
provide the stated supplies/services at or below the amount indicated.
The public hearing allows any interested party the opportunity to testify for or against
the sole source determination as described in this notice. The purpose of the hearing
is to receive information from the public in a reasonable manner. Formal rules of evidence
will not apply. The hearing officer will produce minutes of the hearing and may record
it in order to aid in the production of the minutes. After conclusion of the hearing we
will decide whether the sole source determination was appropriate.
We must receive any request to testify and any vendor statement no later than the
registration date and time indicated below. If we do not receive a timely request or statement, we will not hold
the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing.
Please confirm the status of the hearing with the Hearing Contact.
May 5, 2021
401 S. Spring Street
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are
subject to change and/or cancellation. It is the responsibility of potential
participants to confirm these details prior to attendance.
April 30, 2021
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.