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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #673JMG

Announcement of a Sole Source Purchase

Award Info Published Wednesday September 29, 2021

3M, Inc.Maplewood, MN

  • Amount: An estimated $450,000
  • Terms: An estimated start date of 9/15/2021 through 9/14/2025, 48 months
  • Renewals: None



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday August 17, 2021
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, August 3, 2021
The University awarded a contract for License codesets for billing Medicare and Medicaid to 3M, Inc., Maplewood, MN, for an estimated $450,000.
This is a grouper software that is integrated within the Epic billing platform for processing of outpatient Medicare claims, CGS CMS Medicare APC Grouper with Medicare HOPD Reimbursement.

Outpatient Groupers are intended to take individual services (CPT codes) and group them to allow outpatient services to be analyzed / paid at the visit level, rather than as individual services. These groups were developed based on studies of (millions of) outpatient bills where the intent was to try to determine resource consumption at the visit level and then establish appropriate reimbursement rates for each group (APC or EAPG). There are currently around 800 APCs and 575 EAPGs - out of approximately 17,000 CPT codes, so payment based on these groups is a bit more manageable for payers. Payment logic gets complicated. CPT codes on an O/P claim can be:

- Paid (can be >1 per claim) - Discounted (when certain procedures on claim together) - Not Paid (when certain procedures on claim together) - Not paid (packaged when present on a claim with certain other codes) - Paid on a system other than APC/EAPG - Many other factors to consider

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is 3M, Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.

The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

August 18, 2021
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone:(217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
August 13, 2021
Register with:
Catherine Bradbury
Phone:(217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 673JMG.pdf (769 KB)
Sole Source Justification Part 2
  • 673JMGPt2.pdf (115 KB)