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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #682JMG

Announcement of a Sole Source Purchase

Award Info Published Wednesday February 23, 2022

Sirona Dental, Inc.Charlotte, NC

  • Amount: An estimated $175,775
  • Terms: An estimated start date of 2/23/2022 through 2/22/2023, 12 months
  • Renewals: None



1 total
0 BEP vendors
0 VBP vendors
0 Small businesses

The University award process may be delayed up to thirty days as this award goes through a state approval process.

The hearing has been cancelled
Published Tuesday February 22, 2022
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, February 8, 2022
The University awarded a contract for Custom Counters and Cabinetry to Sirona Dental, Inc., Charlotte, NC, for an estimated $175,775.
Sirona Dental is uniquely positioned to provide the highly customizable cabinetry required to accept and operate the new sterilization equipment so we can provide excellent patient care on a continuous basis. They have supplied similar cabinetry to our 3rd floor and that will ensure a continuation & compatibility throughout the college.

Sirona will provide design, installation, and maintenance services for specialized dental equipment, including two counters, several storage areas, clean/dirty sides that will contain the new sterilization equipment. On set of counters/cabinetry need to be customized to enclose 5 thermal disinfectors, their plumbing and chemical disinfecting dispensers. Another counter acts as part of another cabinet where instruments are stored to refill procedure cassettes. Two desk set ups have been customized to hold computers, small dental equipment charging stations, and other sundry items. All of the customized cabinets must be constructed in such a way as to accommodate several different sizes of instrument cassettes, small pieces of dental equipment, as well as drawers of many sizes and shapes to allow for adequate organizational configurations that are specialized for use in a dental school setting. The shelves and drawers must be all be adjusted to fit the size of the item being stored.

Any available off the shelf cabinetry will not fit the current space and will not accommodate the new equipment for sterilization. The necessary fixtures need to be custom made for our specific needs. The vendor offers complimentary design, installation, and can offer their own repairs in a timely manner per manufacturer's warranty.

The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Sirona Dental, Inc. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form.

Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - John Donato
State Purchasing Officer - Catherine Bradbury

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Hearing Details

February 23, 2022
9:00 AM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Catherine Bradbury
Phone: (217) 993-2327
Additional Information: All sole source hearings under the jurisdiction of the Chief Procurement Officer for Higher Education will be conducted by tele-conference only until the in-person option is reinstated.
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
February 18, 2022
Register with:
Catherine Bradbury
Phone: (217) 993-2327

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 682JMGSironaDental.pdf (838 KB)
Sole Source Justification Part 2
  • 682JMGPt2.pdf (85 KB)