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Public Higher Education Bulletin

University of Illinois at Chicago
SoleSource #718JCM
Announcement of a Sole Source Purchase
Award Info Published Thursday August 4, 2016
Awarded to:
Vendor: Purple Binder, Chicago, IL
Amount: An estimated $260,320
An estimated start date of 8/11/2016 through 12/31/2017, 17 months
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Monday July 25, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, July 12, 2016
The University awarded a contract for Software development of referral tracking network to Purple Binder, Chicago, IL, for an estimated $260,320.
The Pediatrics unit working with Coordination of Healthcare for Complex Kids (CHECK) requires the purchase unique software developed services from Purple Binder Inc.

CHECK is a Medicaid-sponsored care coordination program, aiming to reduce health care costs while increasing patient engagement in the management of pediatric chronic health conditions.

Purple Binder saves CHECK staff at least 30 minutes per community referral by supplying a database that is searchable by geography, service type, and patient demographic information. It lets CHECK staff give patients accurate, up-to-date information about the community services that are available to them, and then track the results of those referrals. Without Purple Binder, CHECK staff would process these community referrals manually, incurring huge expenses in staff time.

Without Purple Binder, a staff member would conduct a web-based ?cold search? by using the patient?s zip code and a few key words. Social service information available on the web is generally unreliable, so staff then make time-consuming phone calls to confirm information and get additional details on eligibility and intake process for a particular service. Staff then need to bring this information back to the patient in a summarized form. Staff then have to follow-up with the patient to find out whether the service referral was completed.

Purple Binder automates all of the above steps. This allows CHECK's staff to focus on patient engagement, knowing that they are giving patients accurate information about the services they need. It automates the research and follow-up that CHECK staff would otherwise do manually. Community services are very unstable, and often change their eligibility or close their doors without advance notice -- Purple Binder keeps abreast of these developments so that CHECK staff doesn't have to.
The University has determined that this purchase is only economically available from this source because the items are required for research and no other source is able to meet the researcher's documented needs.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

July 27, 2016
2:00 PM
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 22, 2016
Register with:
Aaron M. Finder
Phone:(217) 720-7105
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 718JCMPart1.pdf (380 KB)
Sole Source Justification Part 2
  • 718JCMPart2.pdf (61 KB)