A visitation management system is needed to facilitate patient and visitor flow within University of Illinois Health hospital, surgical areas, procedural areas, and clinics. A visitation system will improve front desk and security operations by providing control measures around visitation workflows, reporting metrics, communication processes and management. Our current process is manual and requires labor intensive tasks by the front desk staff and nursing personnel. The current process compromises patient/staff safety. Delays are always created which negatively impacts the patients, visitors, and staff. The purchase of a visitation management system is somewhat of an urgent purchase as multiple visitor safety events continue to occur due to our gaps with safe visitation management. In addition, our workforce engagement results remain indicative of needed action to improve safety at UI Health. The university, on information and belief, has concluded that only one vendor can meet its need or can meet the need economically. That vendor is Sound, Incorporated, a partner of HID GLobal. The university has provided detailed justification to support its conclusion as shown on the attached Sole Source Justification Form. Although the university has presented this as a sole source procurement, we are seeking competitive information from firms with the capability of meeting the university's need (even if performed in a manner different from what has been presented) to contact us and provide sufficient information to show the need can be met. If we receive that information, the Chief Procurement Officer will offer a public hearing to consider the matter. Hearing information is described below.

The University has determined that this purchase is only economically available from this source because the procurement is software license, upgrade or maintenance. The HID-SAFE system provides EPIC Integration, customizable ID badges, no additional cost for purchase based on, expansion of our services ie, providing services in the new Specialty Care Building will not increase expenses. Features of HID-SAFE as compared to other suppliers is a more comprehensive package, requiring less customization to meet our needs, thereby providing lower long-term support cost.