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Public Higher Education Bulletin

 
University of Illinois at Chicago
SoleSource #740JCM
Announcement of a Sole Source Purchase
Award Info Published Tuesday August 30, 2016
Awarded to:
Vendor: VARIAN MEDICAL SYSTEMS, INC, Palo Alto, CA
Amount: An estimated $3,398,766
Terms:  One-time transaction
The University award process may be delayed up to thirty days as this award goes through a state approval process.
The hearing has been cancelled
Published Tuesday August 2, 2016
The hearing has been cancelled since no vendors registered to attend or submitted comments regarding this notice.
First published Tuesday, July 19, 2016
The University awarded a contract for Varian TrueBeam Linear Accelerator to VARIAN MEDICAL SYSTEMS, INC, Palo Alto, CA, for an estimated $3,398,766.
Purchase a Varian TrueBeam linear accelerator to be able to shift patients between compatible treatment machines. In the case of one machine goes down, almost all previous planning, QA and treatment preparation efforts have to be repeated. Estimated time for each patient will be a total of 6 hours including 2 hours of planning time, 2 hour of QA and secondary check, and 2 hour of treatment preparation. This is not only an impossible task but also not safe. Purchase of a non-matching linear accelerator will put our patients at risk of delays for critical cancer related therapy and possibly inferior outcomes due to missing or delayed treatments. Moreover, the pressure of treating patients in a timely manner not to compromise outcome may put our department and staff in high risk of making errors with possible devastating health and legal consequences.

Purchase of a non-matching linear accelerator will put our patients and department at risk of delays for critical cancer related therapy and possibly inferior outcomes due to missing or delayed treatments.
The University has determined that this purchase is only economically available from this source because the compatibility of equipment, accessories, replacement parts, or service is a paramount consideration.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Aaron M. Finder

We will hold a public hearing at the date, time and location specified below, if we receive a request to testify regarding the sole source determination. We will also hold a hearing if any vendor submits a signed statement showing the capability to provide the stated supplies/services at or below the amount indicated.

The public hearing allows any interested party the opportunity to testify for or against the sole source determination as described in this notice. The purpose of the hearing is to receive information from the public in a reasonable manner. Formal rules of evidence will not apply. The hearing officer will produce minutes of the hearing and may record it in order to aid in the production of the minutes. After conclusion of the hearing we will decide whether the sole source determination was appropriate.

We must receive any request to testify and any vendor statement no later than the registration date and time indicated below. If we do not receive a timely request or statement, we will not hold the hearing. We reserve the right to cancel the procurement prior to any scheduled hearing. Please confirm the status of the hearing with the Hearing Contact.

Date:
August 3, 2016
Time:
2:00 PM
Location:
Stratton Building
Room 511
401 S. Spring Street
Springfield, IL

Hearing Contact:
Aaron M. Finder
Phone:(217) 720-7105
Date, time, and location are subject to change and/or cancellation. It is the responsibility of potential participants to confirm these details prior to attendance.

Registration Deadline:
July 29, 2016
Register with:
Aaron M. Finder
Phone:(217) 720-7105
Fax:(217) 558-5407

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Sole Source Justification
  • 740JCMPart1.pdf (393 KB)
Sole Source Justification Part 2
  • 740JCMPart2.pdf (63 KB)