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Public Higher Education Bulletin

 
University of Illinois at Chicago
RFP #EWM013

Request for Proposal: Police Dispatch & Records Management Software Pkg.

Renewal Info
Published Thursday December 5, 2019
Renewal entered into with:
Vendor: Capers LLC
Amount: An estimated $140,000
Renewal: 3rd through 7, 4/15/2020 through 4/14/2025
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: Vendor name change to "Capers North America".
The State Purchasing Officer for this procurement is now Lee Saulter.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Tuesday October 22, 2019
Awarded to:
Vendor: Capers LLC, Mokena, IL
Amount: An estimated $275,000
Terms:
An estimated start date of 4/15/2015 through 4/14/2018
Renewals:
7 one-year
Potential Future Renewals: $196,000
Number of Unsuccessful, Responsive Respondents: 1
Comments:
The term is being updated to match the executed contract.
Initial term: 4/15/15-4/14/18
Updated for the 1st of 7 renewal dates: 4/15/18-4/14/19.
Updated for the 2nd of 7 renewal dates: 4/15/19-4/14/20.
This award corrects and replaces the award posted below on March 5, 2015.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Wednesday December 19, 2018
Renewal entered into with:
Vendor: Capers LLC
Amount: An estimated $28,000
Renewal: 2nd of 7, 3/1/2019 through 2/28/2020
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $140,000
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Tuesday October 31, 2017
Renewal entered into with:
Vendor: Capers LLC
Amount: An estimated $28,000
Renewal: 1st of 7, 3/1/2018 through 2/28/2019
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: $168,000
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday March 5, 2015
Awarded to:
Vendor: Capers LLC, Mokena, IL
Amount: $275,000
Terms:
An estimated start date of 3/15/2015 through 2/28/2018
Renewals:
7 one-year
Potential Future Renewals: $196,000
Number of Unsuccessful, Responsive Respondents: 1
Comments:
Funding for this contract will come from University Funds. No funds appropriated by the General Assembly will be used to fund this project in whole or in part.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Wednesday October 15, 2014
Addendum 1- Questions and answers from the pre-proposal conference.
First published Tuesday, October 7, 2014
Sealed proposals will be accepted below until 3:00 PM, Tuesday November 4, 2014:
At the following address:
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612
The University is searching to procure a comprehensive software package to replace the Police departmentâ??s existing 911 dispatching and records management software package.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Edwin Mattox
University of Illinois Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 996-2054
FAX: (312) 996-2055
State Purchasing Officer - Gary Reis
Submit 6 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • EWM013-Addendum1.pdf (198 KB)
  • EWM013-ATTACHMENTKK-QuestionnaireI.pdf (343 KB)
  • EWM013-ATTACHMENTLL-NetworkDiagram.pdf (31 KB)
  • EWM013-ATTACHMENTMM-SampleForms.pdf (1 MB)
  • EWM013ATTACHMENTNN-Contract.pdf (402 KB)
  • RFP-EWM013-ComprehensiveSoftwarePackageforPoliceDispatchingandRecordsMgt.pdf (772 KB)