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Public Higher Education Bulletin

University of Illinois at Chicago
Request for Proposal: Asset Inventory & Preventive Maintenance Svcs
Award Info Published Wednesday July 31, 2019
Awarded to:
Vendor: Clampett Industries, LLC, Owings Mills, MD
Amount: An estimated $451,284
An estimated start date of 8/5/2019 through 8/4/2021
3 one-year
Potential Future Renewals: $677,000
Number of Unsuccessful, Responsive Respondents: 6
This RFP had a 0% BEP goal.
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday April 26, 2019
Addendum 3- Vendor Questions and Answers
This notice has been modified
Published Monday April 22, 2019
Addendum 2- Questions & Answers and Preproposal Attendee sheet.
This notice has been modified
Published Wednesday April 10, 2019
Addendum 1 replaces "Schedule A- Selected Buildings- EWM139"
First published Wednesday, April 3, 2019
Sealed proposals will be accepted below until 3:00 PM, Friday May 3, 2019:
At the following address:
Purchasing Division (M/C 560)
809 South Marshfield Avenue
3rd Floor
Chicago, IL 60612
Vendor will conduct a formal inventory of significant building equipment and will assist the University in utilizing this collected information to develop preventive maintenance schedules and plans in the AiM system (from AssetWorks).

For additional information, contact:
Edwin Mattox
University of Illinois Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 996-2054
FAX: (312) 996-2055
State Purchasing Officer - Lee Saulter
Submit 6 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Proposal documents may be obtained by contacting the Purchasing Office. This procurement may be contingent on Board of Trustees approval. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is no BEP goal for this procurement. The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • EWM139-AssetInventoryandPreventiveMaintenanceSvcs.pdf (825 KB)
  • EWM139_Addendum2_PreproposalConferenceQandA_AttendeeSheet.pdf (265 KB)
  • RFPEWM139-Addendum1.pdf (212 KB)
  • RFPEWM139-Addendum3.pdf (220 KB)
  • ScheduleA-SelectedBuildings.pdf (83 KB)
  • ScheduleB-EquipmentClassListing.pdf (332 KB)
  • ScheduleC-Contract.pdf (3 MB)