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Public Higher Education Bulletin

University of Illinois at Chicago

Request for Proposal: Fire Alarm & Sprinkler Testing Services

Award Info Published Thursday November 17, 2022

Mechanical Systems, IncRolling Meadows, IL

  • Amount: An estimated $2,095,012
  • Terms: An estimated start date of 12/1/2022 through 11/30/2026
  • Renewals: 2 three-year
  • Potential Future Renewals: $3,881,009.73

Unsuccessful respondents (3)



4 total

1 successful respondent

3 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Edwin Mattox, (312) 996-2054

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Lee Saulter

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Wednesday October 5, 2022
Addendum No. 2: Provides clarification questions and answers and revised Attachment C.
This notice has been modified
Published Friday September 30, 2022
Addendum 1 extends the due date.
First published Friday, September 9, 2022
Sealed proposals will be accepted below until 2:00 PM, Thursday October 13, 2022:
At the following address:
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612
via Electronic Bidding
The University is seeking proposals from qualified firms to provide testing and inspection of the Life Safety Fire Detection and Notification Systems (fire alarm testing).

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Edwin Mattox
University of Illinois Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 996-2054
FAX: (312) 996-2055
Chief Procurement Officer - John Donato
State Purchasing Officer - Lee Saulter
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is no BEP goal for this procurement.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • AttachmentB_UICSampleContract.pdf (7 MB)
  • AttachmentC_Locations-Frequencies-andPricing.xlsx (41 KB)
  • AttachmentD-UICLifeSafetyTestingProcedures.pdf (97 KB)
  • EWM162-FireSprinklerTestingServices.pdf (700 KB)
  • RFPEWM162AddendumNo1.pdf (140 KB)
Other Public Documents
  • Addendum2-AttachmentCRevised_Locations-FrequenciesandPricing.xlsx (41 KB)
  • Addendum2-PreproposalConfAttendees-EWM162.pdf (229 KB)
  • RFPEWM162AddendumNo2.pdf (225 KB)