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Public Higher Education Bulletin

University of Illinois at Chicago
Request for Proposal: Cost Allocations and Software Application System
Award Info Published Tuesday May 3, 2016
Awarded to:
Vendor: Maximus Consulting Services, Inc., Reston, VA
Amount: An estimated $234,630
An estimated start date of 5/15/2016 through 5/14/2022
2 two-year
Potential Future Renewals: $88,686
Number of Unsuccessful, Responsive Respondents: 1
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday January 15, 2016
Addendum No. 1: The RFP Due date has been changed to February 11, 2016, and clarification questions and answers are provided.
This notice has been modified
Published Wednesday December 23, 2015
The bid opening has been modified with the correct due date from December 30, 2015 to January 21, 2016. The time has been revised from 10:00am to 3:00pm CST.
First published Tuesday, December 15, 2015
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday February 11, 2016:

Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203

The Division of Specialized Care for Children at the University of Illinois at Chicago is seeking proposals from qualified firms to provide a cost allocation and software application system that can segregate costs into multi-user defined programs based on the adopted Omni Circular federally approved cost allocation guidelines that can produce customized reports which will be used to report costs and generate invoices for services for a six (6) year period with the option to renew for two (2) additional two-year periods.

The University will hold an in-person pre-proposal conference at the University of Illinois, Purchasing Division, 809 S. Marshfield Ave., 3rd Floor, Chicago, IL 60612 at 11:00 a.m. CST on Friday, January 8, 2016.

For additional information, contact:
Ingrid Worrell
University of Illinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612
Phone: (312) 996-2839
FAX: (312) 996-3135
State Purchasing Officer - Lee Saulter
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents. Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable. There is a BEP goal for this procurement. See solicitation documentation for details.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • IJW034CostAllocationsSystem.pdf (3 MB)
Other Public Documents
  • AddendumNo1.pdf (2 MB)