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Public Higher Education Bulletin

University of Illinois at Chicago

Request for Proposal: Managed Copier and Printer Program for UIC

Award Info Published Thursday February 4, 2021

Gordon Flesch Company, Inc.Chicago, IL

  • Amount: An estimated $17,565,905
  • Terms: An estimated start date of 3/3/2021 through 3/2/2027
  • Renewals: 2 two-year
  • Potential Future Renewals: $11,560,368
  • Source Alliance Network (subcontractor)
    BEP [6% / $1,053,954]

Unsuccessful respondents (4)



5 total

1 successful respondent

4 unsuccessful respondents

0 BEP vendors
0 VBP vendors
0 Small businesses

Buyer for this procurement: Ingrid Worrell, (312) 996-2839

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: Lee Saulter

The University award process may be delayed up to thirty days as this award goes through a state approval process.

This notice has been modified
Published Friday August 7, 2020
Addendum No. 1: The RFP due date has been changed to August 27, 2020. Clarification questions and answers have been provided.
First published Thursday, July 9, 2020
Sealed proposals will be accepted below until 3:00 PM, Thursday August 27, 2020:
At the following address:
Electronic Submittals Only
No Physical Responses Accepted
Register From Main Screen Under
Ebidding Tab
Ebidding, IL 00000
via Electronic Bidding
The University of Illinois at Chicago on behalf of the Department of Creative and Digital Services is seeking from qualified firms proposals to develop a campus-wide print and electronic document management rental system. The print and electronic document management rental system will consist of strategic placement of multi-function devices/copiers and printers throughout the University.

A SKYPE pre-proposal conference is scheduled for Wednesday, July 22, 2020 at 11:00 a.m. CST. The call in number to join by phone is listed below:
+1 217 332 6338 (Site1-Dialin-region) English (United States)
+1 312 994 8410 (Site1-Dialin-region) English (United States)
+1 888 983 3631 (Site1-Dialin-region) English (United States)
Conference ID: 56565927

Representatives of the University will be present to answer any questions regarding the services requested or proposal procedures. Prospective respondents must respond to Ingrid Worrell at 312-996-2839 or email at on or before, July 22, 2020 with firm name and number of attendees.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Ingrid Worrell
University of Illinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612
Phone: (312) 996-2839
FAX: (312) 996-3135
Chief Procurement Officer - John Donato
State Purchasing Officer - Lee Saulter
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
There is a 12 percent BEP goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • RFPIJW068CopierandPrinterProgram.pdf (6 MB)
Public Opening Documents
  • RFPIJW068Addendum1.pdf (2 MB)