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Public Higher Education Bulletin

 
University of Illinois at Chicago
Emergency Award #JCM287
Announcement of an Emergency Award/Quick Purchase
Final Amount
Published Wednesday June 25, 2014
Vendor: Anchor Mechanical Inc
Final Amount: $896,000
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Awarded Wednesday February 19, 2014
Awarded to:
Vendor: Anchor Mechanical Inc, Chicago, IL
Amount: An estimated $896,000
Terms:
An estimated start date of 2/18/2014 through 5/15/2014
Renewals:
None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, February 19, 2014
The University awarded a contract for additional piping and excavation services.
This emergency/quick purchase was required due to a situation in which immediate repairs were needed to prevent further loss or damage to University property.
On January 22, 2014 an emergency purchase was declared (JCM279) with Anchor Mechanical in the estimated amount of $ 250,000 to repair/replace an underground ruptured pipeline. After excavation and exploratory testing it was determined that Anchor Mechanical could not supply the required high pressure pipeline system as expeditiously nor more economically than if the University ordered the engineered pipe directly from the manufacturer, Rovanco. On January 31, a subsequent emergency purchase was declared (JCM 281)with Rovanco Piping Systems Inc., Joliet, Illinois to fabricate a specially engineered high temperature hot water “pipe-within-a-pipe” in the estimated amount of $ 67,000. Anchor Mechanical has completed their work in connection JCM279. This included the installation of security barricades and fencing, site survey, mobilization and excavation, installation of two temporary medium pressure hot water boilers, including installation of temporary piping for boilers, removal of approximately 25 feet of defective pipe and installation of new pipe and installation of a temporary medium temperature hot water supply line from Building # 605 at 750 S. Halsted Street, Chicago Il. to Building #644 at 600 S. Halsted Street, Chicago, Il for supplying temporary heat to Building 644. Anchor identified the worst part of the leak and patched it. This temporary “patch” brought high temperature hot water supply back to Building 644. The final amount for this work is $233,000 and the work was completed on February 18, 2014.

There are still additional unidentified leaks in the remaining piping between the utility tunnel and Building 644 because the central plant is “making up” a substantial amount of high temperature hot water that is not being returned to the plant from Building 644. Because the environmental and soil conditions of the still buried (and leaking) pipe are similar to the 25-foot section of failed pipe, a similar risk of piping rupture exists for the buried high temperature hot water pipe connecting the utility tunnel and Building 644.

It was also observed that the condition of the exposed portion of chilled water piping into the utility tunnel feeding Building 644 was in a similar deteriorated state as the failed high temperature hot water pipe. It seems logical to replace and install new chilled water piping alongside the new high temperature hot water piping along a new buried utility line route between the utility tunnel and Building 644. This chilled water replacement work will avoid another potentially similar emergency situation involving the chilled water supply during the cooling months. Moreover, it will save the University the cost of exploratory excavation and temporarily repair a chilled water leak and then re-excavate a route alongside the just completed and now buried high temperature hot water pipe.

This excavation and testing has yielded additional information about the state of the underground piping system which requires emergency remediation as follows: 1. Continued boiler rental, including provision of a Licensed Operating Engineer on a 24/7 basis for approximately two months until permanent high temperature hot water piping repairs are completed at an estimated amount of $65,500/month. 2. Installation of approximately 600 feet of new high-pressure, high-temperature hot water supply/return pipe along a new route between underground utility tunnel and the Building 644 in the estimated amount of $ 615,000. 3.Installation of approximately 600 feet of new chilled water supply/return pipe in the estimated amount of $150,000.

Consequently, the emergency purchase to Anchor Mechanical in the amount of $ 896,000 was declared in the best interest to restore critical services to impacted buildings.

For additional information, contact:
John Meehan
University of Ilinois at Chicago
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
Phone: (312) 413-5961
FAX: (312) 996-2055
State Purchasing Officer - Gary Reis

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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