To obtain documents, log on:
:
Not registered? Register me now
 

Public Higher Education Bulletin

 
University of Illinois at Chicago
Emergency Award #JMG829

Announcement of an Emergency Award/Quick Purchase

Change Order
Published Monday September 21, 2020
Vendor: Gordon Flesch Company
Change Order Amount: $1,625,000
This change order is to post the hearing result from the emergency extension request. UIC has been granted the extension thru 2/28/21.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday September 1, 2020
Vendor: Gordon Flesch Company
Change Order Amount: $0
The University requires an Emergency extension for campus-wide print and electronic document management rental system for over 2000 printers and copiers. The duration of these services is needed until February 28, 2021.

The Hearing date for a five-month extension has been scheduled for Wednesday, September 16, 2020 @ 10:00a.m.

Gordon Flesch Company currently provides the university campus-wide print and electronic document management rental system for over 2000 printers and copiers. The current contract expired on 6/30/20 and the university will not be completed with the RFP solicitation #IJW068.

The university issued a competitive solicitation RFP# IJW068 on 7/9/20 to manage the copiers and printers. The proposals were just received on 8/27/20, the evaluation process, Board of Trustees approval and contract routing approvals is estimated to be completed within 3-5 months.

We are asking to extend the current emergency until February 28, 2021 with an increase amount of $1,625,000. The Emergency Extension hearing is scheduled for September 16, 2020 at 10:00am.

Please see hearing details below:

Meeting number access code: 133 804 8235

Meeting password: sFevMHdj854

Wednesday, September 16, 2020


10:00 am | UTC-05:00 Central Time US Canada | 30 mins

Join meeting

Tap to join from a mobile device attendees only

1-312-535-8110,,1338048235## United States Toll Chicago

1-415-655-0002,,1338048235## US Toll

Join by phone

1-312-535-8110 United States Toll Chicago

1-415-655-0002 US Toll

Global call-in numbers

Join from a video system or application

Dial 1338048235@illinois.webex.com

You can also dial 173.243.2.68 and enter your meeting number.

Join using Microsoft Lync or Microsoft Skype for Business

Dial 1338048235.illinois@lync.webex.com



The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Awarded Thursday May 28, 2020
Awarded to:
Vendor: Gordon Flesch Company, Madison, WI
Amount: An estimated $975,000
Terms:
An estimated start date of 7/1/2020 through 9/28/2020
Renewals:
None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Thursday, May 28, 2020
The University awarded a contract for the rental of copiers and printers.
This emergency/quick purchase was required due to a situation in which immediate action was needed to prevent any disruption in University services.
Gordon Flesch Company will continue to provide a campus-wide print and electronic document management rental system through strategic placement of multi-function devices/copiers and printers throughout the University, as well as support our enterprise content management/document management solution which integrates with the printer/copier infrastructure.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Janielle Graham
809 S. Marshfield Ave.
3rd Floor
Chicago, IL 60612
Phone: (312) 413-2816
FAX: (312) 996-3135
Chief Procurement Officer - Ben Bagby
State Purchasing Officer - Lee Saulter

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

 
To obtain documents, log on:
Emergency Purchase Statement
  • JMG829SignedGordonFleschCompany.pdf (497 KB)
Other Public Documents
  • JMG829CPOSIGNEDEmergencyPurchaseExtensionForm.pdf (71 KB)