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Public Higher Education Bulletin

 
University of Illinois at Chicago
RFP #KRS096

Request for Proposal: Facilities Management Workplace Management System

Renewal Info
Published Friday February 21, 2020
Renewal entered into with:
Vendor: AssetWorks, LLC
Amount: An estimated $98,099.35
Renewal: 4th of 8, 3/1/2020 through 2/28/2021
Pricing Changes: 
3% increase as per the contract
Service/Product Changes: 
None.
Potential Future Renewals: $422,723.42
The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday February 25, 2019
Renewal entered into with:
Vendor: AssetWorks, LLC
Amount: An estimated $95,244
Renewal: 3rd of 8, 3/1/2019 through 2/28/2020
Pricing Changes: 
3% increase as per the contract.
Service/Product Changes: 
None.
Potential Future Renewals: $520,845
Comments: This renewal reflects the term based on the executed contract terms and corrects and replaces the Award Info published February 14, 2019. This renewal also corrects and replaces the 1st Renewal from February 15, 2017 through February 14, 2018 to March 1, 2017 through February 28, 2018 and 2nd Renewal from February 15, 2018 through February 14, 2019 to March 1, 2018 through February 28, 2019 as per the executed contract.
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Thursday February 14, 2019
Awarded to:
Vendor: AssetWorks, LLC, San Antonio, TX
Amount: An estimated $929,395
Terms:
An estimated start date of 3/1/2015 through 2/28/2017
Renewals:
8 one-year
Potential Future Renewals: $798,333
Number of Unsuccessful, Responsive Respondents: 0
Comments:
The actual term updated to match the executed contract.
This award corrects and replaces the award posted below on January 30, 2015.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Monday December 18, 2017
Renewal entered into with:
Vendor: AssetWorks, LLC
Amount: An estimated $92,469
Renewal: 2nd of 8, 2/15/2018 through 2/14/2019
Pricing Changes: 
3% increase as per the contract.
Service/Product Changes: 
None.
Potential Future Renewals: $616,089

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal Info
Published Thursday January 26, 2017
Renewal entered into with:
Vendor: AssetWorks, LLC
Amount: An estimated $89,775
Renewal: 1st of 8, 2/15/2017 through 2/14/2018
Pricing Changes: 
3% increase as per the contract.
Service/Product Changes: 
None.
Potential Future Renewals: $708,558
The State Purchasing Officer for this procurement is now Lee Saulter.

The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Friday January 30, 2015
Awarded to:
Vendor: AssetWorks, LLC, San Antonio, TX
Amount: An estimated $929,395
Terms:
An estimated start date of 2/15/2015 through 2/14/2017
Renewals:
8 one-year
Potential Future Renewals: $798,333
Number of Unsuccessful, Responsive Respondents: 0
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday October 21, 2014
Addendum 1: Questions and Answers are included herein.
First published Friday, October 3, 2014
Sealed proposals will be accepted below until 4:00 PM, Thursday October 30, 2014:
At the following address:
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
The University requires an Integrated Work Management System (IWMS) for the Department of the Facilities Management. A pre-proposal conference will be held on Monday, October 13th, 2014 at 10:00 am to answer questions.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kunal Shah
Phone: (312) 996-0853
State Purchasing Officer - Gary Reis
Submit 11 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Proposal documents may be obtained by contacting the Purchasing Office.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • KRS096.pdf (7 MB)
  • KRS096Addendum1.pdf (414 KB)
Other Public Documents
  • KRS096BEPApproval.pdf (70 KB)