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Public Higher Education Bulletin

 
University of Illinois at Chicago
RFP #KRS125

Request for Proposal: Implementation Services

Change Order
Published Thursday May 28, 2020
Vendor: Leidos Health
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-months. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University's go-live date was pushed back by four 4 months due to COVID-19. This change order increases the estimated amount by $4,497,087 to $47,488,096.

Vendor: The CJS Solutions Group dba The HCI Group
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-months. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University's go-live date was pushed back by four 4 months due to COVID-19. This change order increases the estimated amount by $4,497,087 to $47,488,096.

Vendor: Huron Consulting Group
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-months. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University's go-live date was pushed back by four 4 months due to COVID-19. This change order increases the estimated amount by $4,497,087 to $47,488,096.

Vendor: The CSI Companies
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-months. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University's go-live date was pushed back by four 4 months due to COVID-19. This change order increases the estimated amount by $4,497,087 to $47,488,096.

Vendor: Deloitte Consulting
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-months. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University's go-live date was pushed back by four 4 months due to COVID-19. This change order increases the estimated amount by $4,497,087 to $47,488,096.

Vendor: Impact Advisors
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-months. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University's go-live date was pushed back by four 4 months due to COVID-19. This change order increases the estimated amount by $4,497,087 to $47,488,096.

Vendor: Nordic Consulting Partners
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-months. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University's go-live date was pushed back by four 4 months due to COVID-19. This change order increases the estimated amount by $4,497,087 to $47,488,096.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Friday December 6, 2019
Vendor: Nordic Consulting Partners
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-month. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University staff directly involved in this project could not meet or achieve University?s requirements and the University?s requirements in training & activation support has changed. This change order increases the estimated amount by $15,928,009 to $42,991,009.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Thursday December 5, 2019
Vendor: Impact Advisors
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-month. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University staff directly involved in this project could not meet or achieve University?s requirements and the University?s requirements in training & activation support has changed. This change order increases the estimated amount by $15,928,009 to $42,991,009.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Thursday December 5, 2019
Vendor: Deloitte Consulting
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-month. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University staff directly involved in this project could not meet or achieve University?s requirements and the University?s requirements in training & activation support has changed. This change order increases the estimated amount by $15,928,009 to $42,991,009.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday December 3, 2019
Vendor: The CSI Companies
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-month. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University staff directly involved in this project could not meet or achieve University?s requirements and the University?s requirements in training & activation support has changed. This change order increases the estimated amount by $15,928,009 to $42,991,009.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday December 3, 2019
Vendor: Huron Consulting Group
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-month. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University staff directly involved in this project could not meet or achieve University?s requirements and the University?s requirements in training & activation support has changed. This change order increases the estimated amount by $15,928,009 to $42,991,009.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday December 3, 2019
Vendor: The CJS Solutions Group dba The HCI Group
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-month. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University staff directly involved in this project could not meet or achieve University?s requirements and the University?s requirements in training & activation support has changed. This change order increases the estimated amount by $15,928,009 to $42,991,009.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Change Order
Published Tuesday December 3, 2019
Vendor: Leidos Health
Change Order Amount: $0
The purpose of this announcement is to modify the contract amount estimated at the beginning of the term. The University awarded a RFP for Implementation Services beginning on January 1, 2019 for a period of two years in estimated amount of $27,063,000, and subsequently renewed for a period of two, twelve-month. The original estimate was based on historical expenditures. Actual expenditure for the first year increased because the University staff directly involved in this project could not meet or achieve University?s requirements and the University?s requirements in training & activation support has changed. This change order increases the estimated amount by $15,928,009 to $42,991,009.

The Chief Procurement Officer for this procurement is now Ben Bagby.
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info Published Monday December 10, 2018
Awarded to:
Vendor: Nordic Consulting Partners, Madison, WI
Amount: An estimated $0
Terms:
An estimated start date of 1/1/2019 through 12/31/2020
Renewals:
2 twelve-month
Potential Future Renewals: $0
Vendor: Impact Advisors, Naperville, IL
Amount: An estimated $0
Terms:
An estimated start date of 1/1/2019 through 12/31/2020
Renewals:
2 twelve-month
Potential Future Renewals: $0
Vendor: Deloitte Consulting, CHICAGO, IL
Amount: An estimated $0
Terms:
An estimated start date of 1/1/2019 through 12/31/2020
Renewals:
2 twelve-month
Potential Future Renewals: $0
Vendor: The CSI Companies, Jacksonville, FL
Amount: An estimated $0
Terms:
An estimated start date of 1/1/2019 through 12/31/2020
Renewals:
2 twelve-month
Potential Future Renewals: $0
Vendor: Huron Consulting Group, Chicago, IL
Amount: An estimated $0
Terms:
An estimated start date of 1/1/2019 through 12/31/2020
Renewals:
2 twelve-month
Potential Future Renewals: $0
Vendor: The CJS Solutions Group dba The HCI Group, Jacksonville, FL
Amount: An estimated $0
Terms:
An estimated start date of 1/1/2019 through 12/31/2020
Renewals:
2 twelve-month
Potential Future Renewals: $0
Vendor: Leidos Health, Westfield, IN
Amount: An estimated $0
Terms:
An estimated start date of 1/1/2019 through 12/31/2020
Renewals:
2 twelve-month
Potential Future Renewals: $0
Number of Unsuccessful, Responsive Respondents: 22
Comments:
An estimated total of $27,063,000 for this award. Potential future renewals of $27,874,890. Actual amount of awards will depend on the actual demand and need as per project. Proposed awards do not guarantee any level of ordering activity by the University.

Nordic Consulting Partners, Madison, WI (Groups 2, 3);
Impact Advisors, Naperville, IL (Groups 1, 2, 3);
Deloitte Consulting, Chicago, IL (Groups 1, 2, 3);
The CSI Companies, Jacksonville, FL (Groups 2, 4);
Huron Consulting Group, Chicago, IL (Group 3);
The CJS Solutions Group dba The HCI Group, Jacksonville, FL (Group 4); and
Leidos Health, Westfield, IN (Group 4).


HCI Group
-BEP firm (S&F Software Consultancy, Inc.) - 20%
-VSB firm (Arias Information Solutions LLC) - 3%

Huron Consulting Group
-BEP firm (S&F Software Consultancy, Inc.) – Up to 20%
-BEP firm (Agile N2N, Inc.) – up to 10%
-BEP firm (MSM-NET, Inc.) – Up to 10%
-BEP firm (Pace Systems, Inc.) – Up to 8%
-BEP firm (RCR Technology Corporation, Inc.) – Up to 8%
-VSB/BEP firm (Arias Information Solutions LLC) – Up to 5%

The CSI Companies
-BEP firm (Clarity Partners, LLC) – 20%
-VSB firm (Vector Partners, LLC) – 3%

Deloitte Consulting LLP
-BEP firm (Arias Information Solutions LLC) – 10%
-BEP firm (Pace Systems) – 8%
-BEP firm (RCR Technology Corporation, Inc.) – 8%
-VSB firm (Arias Information Solutions LLC) – 10%

Impact Advisors
- BEP firm (S&F Software Consultancy, Inc.) - 20%
-VSB firm (Collinwood Technology Partners, LLC) – 3%

Leidos Health
-BEP firm (Revere Consulting Company, Inc) – 20%
-VSB firm (Arias Information Solutions LLC) – 3%

Nordic Consulting Partners
-BEP firm (S&F Software Solutions) – 20%
-VSB firm (Arias Information Solutions, LLC) – 3%
The State Purchasing Officer for this procurement is now Lee Saulter.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Friday July 13, 2018
Addendum 2: Questions and Answers are included herein.
This notice has been modified
Published Thursday June 28, 2018
Addendum 1: Pre-Proposal Conference Attendee Register is included herein.
First published Wednesday, June 20, 2018
Sealed proposals will be accepted below until 4:00 PM, Monday July 23, 2018:
At the following address:
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
The University of Illinois Hospital and Health Sciences System (UI Health) recently selected Epic integrated clinical and financial electronic health records system to replace our current multiple disparate clinical and financial software systems. This initiative named Integrated Information Infrastructure (3i) is intended to replace the existing systems with a state of art information platform, which integrates business processes with standardized clinical workflows and deep analytical capabilities. UI Health will be implementing Epic All-Terrain model with adherence to Foundation system recommendations and configurations. The implementation is expected to start as soon as possible and is expected to take 18-24 months with a big bang go live in 2020. Pre-Submission Conference is scheduled for Wednesday, June 27, 2018 at 10:00 AM, CST.

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Kunal Shah
Phone: (312) 996-0853
State Purchasing Officer - Lee Saulter
Submit 1 copies of the response as defined in the specifications.
The University reserves the right to accept or reject any and all responses or parts thereof.
Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
This procurement may be contingent on Board of Trustees approval.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • Appendix1-PricingProposal.xlsx (15 KB)
  • Appendix2-Rolesdescription.pdf (199 KB)
  • KRS125.pdf (687 KB)
  • KRS125Addendum1.pdf (1 MB)
  • KRS125Addendum2.pdf (684 KB)