University of Illinois at Chicago
Request for Proposal: Marketing for Online Educational Programs
Vendor: EnCircle Media, Inc.
Change Order Amount: $45,000
This change order is critical in the recruitment for prospective students for continuing studies and is required to extend the current contract to allow for sufficient time to complete the Request for Proposal process which includes receiving and evaluating the responses, hold presentations, obtain the necessary approvals, publish award and execute the contract. This change order extends the contract end date to February 29, 2016.
The buyer for this procurement is now Edwin Mattox, (312) 996-2054.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal entered into with:Vendor: EnCircle Media
Amount: An estimated $231,780
Renewal: 3rd of 3, 11/1/2014 through 10/31/2015
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
None
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal entered into with:Vendor: EnCircle Media
Amount: An estimated $231,780
Renewal: 2nd of 3, 11/1/2013 through 10/31/2014
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
$243,369
Comments: The name of the vendor has changed from EnCircle Media to U.S. International Media LLC/U.S. Interactive Media.
The buyer for this procurement is now Joseph Horvath, (312) 996-0591.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Renewal entered into with:Vendor: EnCircle Media
Amount: An estimated $231,780
Renewal: 1st of 3, 11/1/2012 through 10/31/2013
Pricing Changes:
None
Service/Product Changes:
None
Potential Future Renewals:
$475,149
Comments: enCircle Media Inc., has had a name change to U.S. International Media LLC/U.S. Interactive Media.
The buyer for this procurement is now Joseph Horvath, (312) 996-0591.
The State Purchasing Officer for this procurement is now Gary Reis.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Awarded to:Vendor: EnCircle Media, Inc., Chicago, IL
Amount: An estimated $463,560
Terms:
An estimated start date of 11/1/2010 through 10/31/2012
Renewals:
3 one-year
1
Comments:
This request did not include the BEP subcontracting goals. Edify Marketing's proposal was received, but not accepted based on non-price factors.
This award corrects and replaces the award posted below on October 21, 2010.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Awarded to:Vendor: EnCircle Media, Chicago, IL
Amount: An estimated $463,560
Terms:
An estimated start date of 10/21/2010 through 10/31/2012
Renewals:
3 one-year
1
Comments:
This request did not include the BEP subcontracting goals.
Edify Marketing's proposal was received, but not accepted based on non-price factors.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Addendum No. 2 is now available for download. This addendum answers questions posed at the pre-proposal conference and contains a list of pre-proposal conference attendees.
Addendum No. 1 is available. This addendum revises the pre-proposal conference time.
First published Thursday, May 27, 2010
Sealed proposals will be accepted at the address below until 3:00 PM, Thursday July 1, 2010:
Purchasing Division (M/C 560)
809 South Marshfield Avenue
Chicago, IL 60612-7203
This Request for Proposal is to retain the services of an online marketing consultant to create a campaign to enhance exposure for three UIC online educational programs. It is anticipated that a contract will be awarded for an initial two year term beginning in 2010, with the option to renew for three (3) additional one (1) year periods at the same terms and conditions based on satisfactory performance, continuing need and availability of funds. It is the intention of University to establish a single contract with the successful vendor who will provide marketing services for the University of Illinois at Chicago.
The University will hold a pre-proposal conference at the Marshfield Avenue Building (MAB), 308 S. Marshfield Ave., 3rd Floor, Chicago, IL at 10:00 AM on Tuesday, June 8, 2010. Representatives of the University will be present to answer any questions regarding the services requested or proposal procedures. Prospective Proposers must respond to Mattie McGraw at (312) 996-2850 or Kimberly Piper at (312) 996-1856 or email at piper02@uic.edu on or before June 4, 2010 with firm name and number of attendees. A maximum of three (3) representatives from each firm may attend.
For additional information, contact:
Submit 5 copies of the response as defined in the specifications. The University reserves the right to accept or reject any and all responses or parts thereof. Vendor may expect payment thirty to sixty days after receipt of invoice, unless otherwise stated in the bid documents.
Illinois Department of Human Rights (IDHR) eligibility number is required on all proposals, if applicable.
This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.
The State of Illinois has a policy to encourage prospective vendors to hire
qualified veterans, minorities, females, persons with disabilities and ex-offenders.
