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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #BA05C11

Invitation for Construction Bid: HVAC Upgrade Project

Award Info
Published Wednesday January 19, 2005
Awarded to:
Contractor:  Multiple contractors:
  • A&R Mechanical Contractors, Inc. - Urbana, IL ($143,845 for Division IV - Ventilation & Air Distribution Work - Prime)
  • A&R Mechanical Contractors, Inc. - Urbana, IL ($208,986 for Division III - Heating Work)
  • Glesco Electric, Inc. ($38,500 for Division V - Electrical Work)

Amount:  A total of $391,331
Terms:   One-time transaction
Number of Unsuccessful, Responsive Bidders: 9
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday December 22, 2004
Sealed bids will be accepted at the address below until 3:00 PM, Thursday January 13, 2005:
University of Illinois at Urbana-Champaign
207 Henry Administration Building
506 South Wright Street
Urbana, IL 61801-3684

The Board of Trustees of U of Illinois Facilities Planning and Programs hereby requests sealed bids for construction work on the the Illini Union HVAC Upgrade project at the Urbana campus project.

Project Name
Illini Union HVAC Upgrade

Project Description
This project includes the upgrades of two existing built-up air handling units at the Illini Union Building.

Heating & Ventilating Work includes removal and replacement of existing built-up air handling unit casings, coils, temperature controls, and selective areas of the existing mixed air plenums. Existing utility-type supply and return air fans shall remain and be internally cleaned, balanced, and re-insulated. Direct digital control (DDC) shall be provided for new air handling unit components and existing supply and return fans. A new heating water system shall be provided as heating media for air handling unit heating coils.

Electrical work includes miscellaneous power, lighting, and fire alarm work in support of upgrades to air handling units and replacement of existing electrical panels and associated feeder for Mechanical Room.

This project includes a Project Labor Agreement that will be executed between the lowest responsive/responsible bidder and the East Central Building & Construction Trades Council. A copy of the Project Labor Agreement is included in the project bid documents, General Project Requirements.

Bid Document Sources
Bid documents have been prepared by Clark-Dietz, 1817 South Neil Street, Suite 100, Champaign, IL 61820, 217-373-8900, hereinafter referred to as the professional services consultant. The bid documents may be obtained from Decatur Blueprint, 230 West Wood, Decatur, IL 62523, 217-423-7589, by depositing a check in the amount of $100.00 for each set, payable to the professional services consultant.

Bid Document Review Sets
For the convenience of bidders, complete sets of bid documents will be on file at:

Facilities & Services
Physical Plant Services Building
1501 South Oak Street
Champaign, IL 61820

F.W. Dodge Plan Room
421 S. Grand Ave.
Springfield, IL 62704

Greater Peoria Contractors & Suppliers Association
1811 West Altorfer Drive
Peoria, IL 61615

Each bidder shall prequalify with the owner in accordance with the General Instructions to Bidders (Document 00200).

All Bidders shall be prequalified with the owner. New bidders that are not prequalified shall prequalify using the owner's web-based Contractor Annual Prequalification System (CAPS)-

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as team member empowerment on a multi-layer security system.

Minimum user requirements for using PRZM are as follows

  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM
  • Computer-Aided Drawing (CAD) viewer
Bid Dates
Bids for Divisions III and V work will be received up to the hour of 10:00 a.m. prevailing time, on Thursday, January 13, 2005. Bids for Division IV work will be received up to the hour of 3:00 p.m. prevailing time, on Thursday, January 13, 2005. The owner shall assign the contracts for Contract Divisions III and V Work to the Contract Division IV (Ventilation Contractor) in accordance with Article 6.2 of the General Conditions. (Refer to Articles 6.2 and 15 of the General Conditions for requirements concerning assignments of contracts.) Submit all proposals to the owner at:
The Board of Trustees of the University of Illinois
c/o Facilities & Services
1501 S. Oak
Champaign, IL 61820
Attention: Edward J. Scopel, Associate Campus Architect (
Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at Facilities & Services, Physical Plant Services Building - Room 128, 1501 S. Oak Street, Champaign, IL 61820. Noted errors, omissions and defects will be announced. Bids received after closing time will be returned unopened. The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

Bids will be received up to the hour of 3:00 PM local time, on Thursday, January 13, 2005. Immediately after closing time for receiving bids, they will be opened publicly and read.

Pre-Bid Meeting
A pre-bid conference will be held in the 4NE Mechanical Room of the Illini Union Building, 1401 W. Green St., Urbana, IL 61801 at 10:00 a.m. prevailing time on January 4, 2005. Representatives of the owner and the professional services consultant will be present to answer questions regarding the project and bidding procedures. All prospective bidders are urged to attend.

(Submitted by Kathe Shinham, State Purchasing Officer.)

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