Public Higher Education Bulletin

Bid Document Sources
Bid documents have been prepared by University Personnel, 1140 South Paulina Street, Room 135, Chicago, IL  60612, Ph: 312-996-0303, hereinafter referred to as the Professional Services Consultant.  The bid documents may be obtained from the Professional Services Consultant by depositing a check in the amount of $50.00 for each set, payable to the Professional Services Consultant OR non-cash plan deposit programs which are guaranteed by contractor associations are acceptable.  

Bid Document Review Sets
For a complete list, please see the attached file.

Prequalification
Each bidder shall prequalify with the Owner in accordance with the General Instructions to Bidders (Document 00 20 00).  

All bidders shall be prequalified with the Owner. New bidders that are not prequalified shall prequalify using the Owner's web-based Contractor Annual Prequalification System (CAPS)- http://przm.apps.uillinois.edu/

The project will be administered using the owner's web-based project management system. Recent modifications to PRZM to accommodate requirements of Public Act 096-795, effective July 1, 2010, require that Contractors attend web-based training for PRZM modification after the project is awarded and a contract is executed. Additional information on documentation requirements and available training can be found at http://www.uocpres.uillinois.edu/contractors/contracts.shtml and http://uofpp.online.uillinois.edu/Catalog/default.asp.

Minimum PRZM user requirements are as follows:

• Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
• E-mail: PRZM requires the user to have a valid e-mail account.
• Computer-Aided Drawing (CAD) viewer

Pre-Bid Meeting
A pre-bid meeting will be held in the BGRC Building, 1920 W Taylor St., Chicago, IL  60612 at 10:00 a.m. prevailing time on Tuesday, September 7, 2010.  Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures.  All prospective bidders are urged to attend.

Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at 1140 S. Paulina St., Room 244.  Noted errors, omissions and defects will be announced.  Bids received after closing time will be returned unopened.  The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Documents required with bid:
1. Section 00 40 00 – Bid form, completed and signed.
2. Attachment A of the Bid Form.
3. Bid Deposit.
4. Board of Elections Registration Certificate.
5. Certifications and Statutory Requirements form. (http://www.uocpres.uillinois.edu/docs/UI/ProjDocs/forms/certsstat.pdf)
6. Financial Disclosures and Potential Conflicts of Interest form(s). (http://www.uocpres.uillinois.edu/docs/UI/ProjDocs/forms/findisclosure.pdf)

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project.  The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

As of July 1, 2010, all vendors will be required to comply with Public Act 096-795 which makes significant revisions to the Procurement Code. Failure to adhere to these new provisions could cause your company to be ineligible for a contract award or cause a contract you were awarded to be voided. Additional information may be found at PA 096-795.

Any firm or individual who wishes to submit a bid in response to this solicitation must make the State Board of Elections Certification required by Public Act 95-971.  The certification is included in the Certifications and Statutory Requirements form (http://www.uocpres.uillinois.edu/docs/UI/ProjDocs/forms/certsstat.pdf). If you do not make the certification and if required, attach a copy of the Certificate of Registration from the State Board of Elections to your bid, then your bid cannot, by law, be accepted by the University.

Note:
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration.  Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not.  If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.  

Please refer to Public Act 95-971, which is available at http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=095-0971&GA=095,
and the State Board of Elections website (www.elections.il.gov) for more specific information on whether you are required to register or not. Information on how to submit copies of the registration certificate to the Chief Procurement Officer for Higher Education is available at the Illinois Public Higher Education Procurement Bulletin website (http://www.procure.stateuniv.state.il.us).