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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #BAU08037
Invitation for Construction Bid: Campus Recreation IMPE Phase 2 - Landscaping
Award InfoPublished Tuesday January 13, 2009
Awarded to:
Contractor: A&R Mechanical, Urbana, IL
Amount: $170,535
Division of Work: 21 - Hardscape (unsuccessful, responsive bidders: 1)
Terms:  One-time transaction
Contractor: Clarence Davids & Co., Matteson, IL
Amount: $131,426
Division of Work: 22 - Landscaping (unsuccessful, responsive bidders: 1)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 2
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Thursday, November 20, 2008
Project Description
This project consists of site preparation including hardscape demolition, clear and grub, and landscape removals, erosion control measures, earthwork, slope stabilization, storm utility additions including landscape underdrain, concrete sidewalk and curb, existing site furnishings relocation and/or supply and install new site furnishings, and landscape plantings.

This project includes a project labor agreement that will be executed between the lowest responsive/responsible bidder and the East Central Building & Construction Trades Council. A copy of the project labor agreement is included in the project bid documents, General Project Requirements. This Project will be managed using the owner's web-based Construction Project Management System, PRZM.

This project is bid for Division 21 - Hardscape Work and Division 22 - Landscape Work. All Division 1 - General Work contractors are eligible to bid the Division 21 scope of work on a project specific basis.
Division 22 - Landscaping Work
Sealed bids will be accepted at the address below until 2:00 PM, Thursday, December 18, 2008:
The Board of Trustees of the University of Illinois
Physical Plant Services Building c/o Facilities & Services
1501 S. Oak Street
Attention: Mario Marruffo (
Champaign, IL 61820
Division 21 - Hardscape Work
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday, December 16, 2008:
The Board of Trustees of the University of Illinois
Physical Plant Services Building c/o Facilities & Services
1501 S. Oak Street
Attention: Mario Marruffo (
Champaign, IL 61820
The owner shall assign the contracts for Division 21-Hardscape Work to the Contract Division 22 Landscaping Work in accordance with Article 6.2 of the General Conditions. (Refer to Articles 6.2 and 15 of the General Conditions for requirements concerning assignments of contracts.)

Bid Document Sources
Bid documents have been prepared by SmithGroup JJR, LLC, 35 E. Wacker Drive Suite 2200, Chicago, IL 60601, (312) 641-0510, hereinafter referred to as the professional services consultant. The bid documents may be obtained from the Professional Services Consultant by depositing a check in the amount of $100.00 for each set, payable to the professional services consultant OR non-cash plan deposit programs which are guaranteed by contractor associations are acceptable. Bid documents can be sent via FedEx if the bidder forwards deposit check and their FedEX number to the professional services consultant. Call 312-641-0510 to coordinate.

Bid Document Review Sets
For a complete list, please see the attached file.

Each bidder shall prequalify with the owner in accordance with the General Instructions to Bidders (Document 00200).

All bidders shall be prequalified with the owner. New bidders that are not prequalified shall prequalify using the owner's web-based Contractor Annual Prequalification System (CAPS)-

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the Internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as team member empowerment on a multi-layer security system.
Minimum PRZM user requirements are as follows:
  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM.
  • Computer-Aided Drawing (CAD) viewer
Pre-Bid Meeting
A pre-bid meeting will be held in the Physical Plant Services Building Room 128, 1501 S. Oak St., Champaign, IL 61820 at 2:30 p.m. prevailing time on Tuesday, December 2, 2008. Representatives of the owner and the professional services consultant will be present to answer questions regarding the project and bidding procedures. All prospective bidders are urged to attend.

Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at PPSB Conference Room 127, Tuesday, December 16, 2008 at 2:00pm and Conference Room 128 on Thursday, December 18, 2008 at 2:00pm Physical Plant Services Building 1501 S. Oak St., Champaign, IL 61820. Noted errors, omissions and defects will be announced. Bids received after closing time will be returned unopened. The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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  • BAU08037ReviewSet.pdf (7 KB)