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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #BAU08060
Invitation for Construction Bid: Rare Book & Manuscript Library- HVAC Remediation
Change Order
Published Wednesday March 30, 2011
Contractor: Grunloh Construction, Inc.
Change Order amount: $58,739

This change order is for repairs to penthouse roof.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award InfoPublished Monday January 25, 2010
Awarded to:
Contractor: Grunloh Construction, Inc., Effingham, IL
Amount: $554,000
Division of Work: 1 - General (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Contractor: Davis-Houk Mechanical, Inc., Urbana, IL
Amount: $349,000
Division of Work: 3 - Heating (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Contractor: A&R Mechanical Contractors, Inc., Urbana, IL
Amount: $1,051,000
Division of Work: 4-Vent&AirDistributn (unsuccessful, responsive bidders: 3)
Terms:  One-time transaction
Contractor: Rathje Enterprises, Inc. dba Bodine Electric of Champaign, Champaign, IL
Amount: $155,400
Division of Work: 5 - Electrical (unsuccessful, responsive bidders: 4)
Terms:  One-time transaction
Contractor: McDaniel Fire Systems, Inc., Champaign, IL
Amount: $99,590
Division of Work: 6 - Sprinkler (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 13
The University award process may be delayed up to thirty days as this award goes through a state approval process.
This notice has been modified
Published Tuesday November 24, 2009
The bid opening date for Division 4 has been changed to December 2, 2009.
First published Tuesday, November 10, 2009
Project Description
The replacement of existing air handling equipment and ductwork serving the Main Library - Rare Books and Manuscript Library. The work will include new air handling equipment, energy recovery, ductwork, chilled, hot water, and gas piping systems, temperature controls, and related electrical system configuration. The project scope also includes remediation of existing conditions within the Rare Books and Manuscript Library space, including new ceilings, lighting, fire protection, partition reconfiguration, and finish work.

Project Labor Agreement
This project includes a Project Labor Agreement that will be executed between the lowest responsible/responsive bidder and the East Central Illinois Building and Construction Trades Council. A copy of the Project Labor Agreement is included in the Project Bid Documents, General Project Requirements.

Division 4 - Ventilation Work
Sealed bids will be accepted at the address below until 1:00 PM, Wednesday, December 2, 2009:
The Board of Trustees of the University of Illinois
Physical Plant Services Building - Facilities and Services
1501 South Oak Street
Attention: Steve O'Connor (
Champaign, IL 61820
Divisions 1, 3, 5, and 6
Sealed bids will be accepted at the address below until 1:00 PM, Monday, November 30, 2009:
The Board of Trustees of the University of Illinois
Physical Plant Services Building - Facilities and Services
1501 South Oak Street
Attention: Steve O'Connor (
Champaign, IL 61820
The Owner shall assign the contracts for Contract Division #1 - General Work, Division #3 - Heating A/C Temp Control Work, Division #5 - Electrical Work, and Division #6 - Sprinkler Work to the Contract Division #4 - Ventilation Work (Prime Contractor) in accordance with Article 6.3 of the General Conditions. (Refer to Articles 6 and 15 of the General Conditions for requirements concerning assignments of contracts.)

Bid Document Sources
Bid documents have been prepared by Environmental Systems Design, Inc., 175 West Jackson Blvd., Suite 1400, Chicago, IL 60604, hereinafter referred to as the Professional Services Consultant. The bid documents may be obtained from the Professional Services Consultant by depositing a check in the amount of $150.00 for each set, payable to the Professional Services Consultant OR non-cash plan deposit programs which are guaranteed by contractor associations are acceptable.

Bid Document Review Sets
For a complete list, please see the attached file.

Each bidder shall prequalify with the Owner in accordance with the General Instructions to Bidders (Document 00 20 00 / 00200).

All bidders shall be prequalified with the Owner. New bidders that are not prequalified shall prequalify using the Owner's web-based Contractor Annual Prequalification System (CAPS)-

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the Internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as team member empowerment on a multi-layer security system.
Minimum PRZM user requirements are as follows:
  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM.
  • Computer-Aided Drawing (CAD) viewer
Pre-Bid Meeting
A pre-bid meeting will be held in Main Library - Room 66 at 10:00 AM prevailing time on Tuesday, November 17, 2009. Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures. All prospective bidders are urged to attend.

Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at Physical Plant Service Building, 1501 S. Oak St., Champaign, IL 61820 - Conference Room 128. Noted errors, omissions and defects will be announced. Bids received after closing time will be returned unopened. The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

Any firm or individual who wishes to submit a bid in response to this solicitation must make the State Board of Elections Certification required by Public Act 95-971. The certification is included in Bid (Document 00300). If you do not make the certification and if required, attach a copy of the Certificate of Registration from the State Board of Elections to your bid, then your bid cannot, by law, be accepted by the University.

If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

Please refer to Public Act 95-971, which is available at, and the State Board of Elections website ( for more specific information on whether you are required to register or not. Information on how to submit copies of the registration certificate to the Chief Procurement Officer for Higher Education is available at the Illinois Public Higher Education Procurement Bulletin website ( ).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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  • BAU08060ReviewSets.pdf (20 KB)