To obtain documents, log on:
Not registered? Register me now

Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #BAU09036
Invitation for Construction Bid: Illini Union Infrastructure Repair Phase 1
Award InfoPublished Monday April 11, 2011
Awarded to:
Contractor: Reliable Plumbing & Heating Co., Champaign, IL
Amount: $253,450
Division of Work: 3-Htg, AC, Temp Cont (unsuccessful, responsive bidders: 1)
Terms:  One-time transaction
Contractor: A&R Mechanical Services, Inc., Urbana, IL
Amount: $283,000
Division of Work: 4 - Ventilation (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Contractor: Coleman Electrical Services, Inc., Mansfield, IL
Amount: $2,100,000
Division of Work: 5 - Electrical (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 5
Division 3 successful responsive bidder:
15.39% MAFBE

Division 3 unsuccessful responsive bidder:
A&R Mechanical Contractors $260,850 (15% MAFBE)

Division 4 successful responsive bidder:

Division 4 unsuccessful responsive bidders:
King-Lar Company $295,000 (15% MAFBE)
Reliable Plumbing & Heating Company $332,050 (15.06% MAFBE)

Division 5 successful responsive bidder:
19.43% MAFBE

Division 5 unsuccessful responsive bidders:
Glesco Electric, Inc. $2,127,000 (15.23% MAFBE)
Commercial Electric Inc. $2,275,186 (15.13% MAFBE)
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Monday, February 28, 2011
Project Description
This project will address three systems in this historically significant campus facility: a. The existing building fire alarm system will be replaced with a new voice capable alarm system and will include new raceway, wiring, initiation and notification devices as well as new remote annunciator panels with voice function. b. The electrical systems upgrade will replace the north building obsolete main service, distribution panels and branch circuits. c. The project will replace two existing AHU's that serve kitchen and dining spaces on the lower level while increasing the total volume of outside air supplied. d. Asbestos abatement will be required to allow for existing equipment demolition, heating tie-ins, and above ceiling electrical work.

Project Labor Agreement
This project includes a Project Labor Agreement that will be executed between the lowest responsible/responsive bidder and the East Central Illinois Building and Construction Trades Council. A copy of the Project Labor Agreement is included at the end of Section 00 90 00.
Division 5 - Electrical Work
Sealed bids will be accepted at the address below until 2:00 PM, Thursday, March 31, 2011:
The Board of Trusteees of the University of Illinois
c/o Facilities & Services-Physical Plant Service Building
1501 South Oak Street
Attention: John Kaczmarek
Champaign, IL 61820
Divisions 3, 4, & 45
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday, March 29, 2011:
The Board of Trusteees of the University of Illinois
c/o Facilities & Services-Physical Plant Service Building
1501 South Oak Street
Attention: John Kaczmarek
Champaign, IL 61820
The Owner shall assign the contracts for Contract Division #3 – Heating A/C Temp Control Work, Division #4 – Ventilation Work and Division #45 – Environmental/Asbestos Abatement Work to the Contract Division #5 – Electrical Contractor in accordance with Article 6.3 of the General Conditions. (Refer to Articles 6 and 15 of the General Conditions for requirements concerning assignments of contracts.)

Bid Document Sources
Bid documents have been prepared by Affiliated Engineers, Inc., 701 Devonshire Drive, Building C, Suite 209, Champaign, Illinois 61820, Phone (217) 363-3894, hereinafter referred to as the Professional Services Consultant. The bid documents may be obtained from the Professional Services Consultant by depositing a check in the amount of $150 for each set, payable to the Professional Services Consultant OR non-cash plan deposit programs which are guaranteed by contractor associations are acceptable.

Bid Document Review Sets
For a complete list, please see the attached file.

Each bidder shall prequalify with the Owner in accordance with the General Instructions to Bidders (Document 00 20 00).

All bidders shall be prequalified with the Owner. New bidders that are not prequalified shall prequalify using the Owner's web-based Contractor Annual Prequalification System (CAPS)-

The project will be administered using the owner's web-based project management system. Recent modifications to PRZM to accommodate requirements of Public Act 096-795, effective July 1, 2010, require that Contractors attend web-based training for PRZM modification after the project is awarded and a contract is executed. Additional information on documentation requirements and available training can be found at and

Minimum PRZM user requirements are as follows:
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Computer-Aided Drawing (CAD) viewer

Pre-Bid Meeting
A MANDATORY pre-bid meeting will be held in Physical Plant Service Building, 1501 South Oak Street, Room 128, Champaign, Illinois 61820 at 2:30 p.m. prevailing time on March 22, 2011. Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures. All prospective bidders are REQUIRED to attend.

Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at Physical Plant Service Building, 1501 South Oak Street, Room 128, Champaign, Illinois 61820 at 2:00 p.m. prevailing time on March 29, 2011 for Division #3, Division #4, and Division #45 and on March 31, 2011 for Division #5. Noted errors, omissions and defects will be announced. Bids received after closing time will be returned unopened. The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Documents required with bid:
  1. Section 00 40 00 - Bid form, completed and signed.
  2. Attachment A of the Bid Form.
  3. Attachment B - Minority and Female Business Enterprise (MAFBE) Program Requirements of the Bid Form
  4. Copy of Illinois CMS certificate for any identified (on Attachment B) MAFBE contractor, subcontractor, and/or supplier.
  5. Bid Deposit.
  6. Board of Elections Registration Certificate.
  7. Certifications and Statutory Requirements form.
  8. Financial Disclosures and Potential Conflicts of Interest form(s).

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Minority and Female Business Enterprise (MAFBE) Goals
The University of Illinois has established MAFBE goals for participation by minority and female owned businesses as prime contractors, subcontractors, or suppliers in accordance with the Business Enterprise for Minorities, Females, and Persons with Disability Act. Please refer to Bid Form Document 00 40 00 for additional information and instruction. Illinois Department of Central Management Services Business Enterprise Program certification is the basis for determination of MAFBE status. MAFBE goals are for each division of work and may vary by project. Specific MAFBE goals for each project are identified within the Bid Documents. The MAFBE baseline goals established for each campus follow:

Campus/Medical Center (County) Contractor MBE/FBE % Goal
Chicago (Cook County) 22%
Urbana-Champaign (Champaign County) 15%
Springfield (Sangamon County) 15%
Rockford Medical Center (Winnebago County) 15%
Peoria Medical Center (Peoria County) 15%

The Bidder shall submit within seven (7) calendar days after the bid opening, documentation of its good faith efforts to achieve the MBE/FBE goals if the goals are not met (see General Instructions to Bidders, Document 00 20 00).

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

As of July 1, 2010, all vendors will be required to comply with Public Act 096-795 which makes significant revisions to the Procurement Code. Failure to adhere to these new provisions could cause your company to be ineligible for a contract award or cause a contract you were awarded to be voided. Additional information may be found at

Any firm or individual who wishes to submit a bid in response to this solicitation must make the State Board of Elections Certification required by Public Act 95-971. The certification is included in the Certifications and Statutory Requirements form ( If you do not make the certification and, if required, attach a copy of the Certificate of Registration from the State Board of Elections to your bid, then your bid cannot, by law, be accepted by the University.

If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

Please refer to Public Act 95-971, which is available at, and the State Board of Elections website ( for more specific information on whether you are required to register or not.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

Bulletin Navigation

To obtain documents, log on:
Other Public Documents
  • BAU09036ReviewSets.pdf (46 KB)