Public Higher Education Bulletin

Bid Document Sources
Bid documents have been prepared by FGM Architects, Inc., 1211 West 22nd Street, Suite 705, Oak Brook, IL 60523, hereinafter referred to as the Professional Services Consultant. Up to four (4) sets of bid documents for Division 1 - General Work and Division 17 - Drywall; two (2) sets for Division 2 - Plumbing Work, Division 3 - Heating A/C Temp Control Work, Division 4 - Ventilation Work and Division 5 Electrical Work; and for the remaining Divisions, one (1) set per prequalified bidder of the divisions of work being bid may be obtained from City Blue Technologies, 313 N. Mattis Ave., Suite 101, Champaign IL 61820 by depositing a check made payable to the University of Illinois in the amount of $500 for each set. For each Division, additional sets may be purchased at the Bidder’s expense.

Bid Document Review Sets
For a complete list, please see the attached file.

Prequalification
Each bidder shall prequalify with the Owner in accordance with the General Instructions to Bidders (Document 00 20 00).

All bidders shall be prequalified with the Owner. New bidders that are not prequalified shall prequalify using the Owner's web-based Contractor Annual Prequalification System (CAPS)- http://przm.apps.uillinois.edu/

The project will be administered using the owner's web-based project management system. Recent modifications to PRZM to accommodate requirements of Public Act 096-795, effective July 1, 2010, require that Contractors attend web-based training for PRZM modification after the project is awarded and a contract is executed. Additional information on documentation requirements and available training can be found at http://www.uocpres.uillinois.edu/contractors/contracts.shtml and http://uofpp.online.uillinois.edu/Catalog/default.asp.

Minimum PRZM user requirements are as follows::

• Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended
• E-mail: PRZM requires the user to have a valid e-mail account.
• Computer-Aided Drawing (CAD) viewer

Pre-Bid Meeting
A pre-bid meeting will be held in the Florida Avenue Residence Hall Trelease Lounge 102, located at 1001 College Court, Urbana, IL 61801 at 9:00 AM prevailing time on January 11, 2011. Representatives of the Owner and the Professional Services Consultants will be present to answer questions regarding the project and bidding procedures. Attendance at the pre-bid conference is MANDATORY. All prospective bidders are REQUIRED to attend.

Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at Physical Plant Service Building, 1501 S. Oak St., Champaign, IL 61820- Conference Room 128. Noted errors, omissions and defects will be announced. Bids received after closing time will be returned unopened. The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Documents required with bid:

1. Section 00 40 00 – Bid form, completed and signed.
2. Attachment A of the Bid Form.
3. Attachment B – Minority and Female Business Enterprise (MAFBE) Program Requirements of the Bid Form
4. Copy of Illinois CMS certificate for any identified (on Attachment B) MAFBE contractor, subcontractor, and/or supplier.
5. Bid Deposit.
6. Board of Elections Registration Certificate.
7. Certifications and Statutory Requirements form.
   http://www.uocpres.uillinois.edu/docs/UI/ProjDocs/forms/certsstat.pdf
8. Financial Disclosures and Potential Conflicts of Interest form(s).
   http://www.uocpres.uillinois.edu/docs/UI/ProjDocs/forms/findisclosure.pdf

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Minority and Female Business Enterprise (MAFBE) Goals
The University of Illinois has established MAFBE goals for participation by minority and female owned businesses as prime contractors, subcontractors, or suppliers in accordance with the Business Enterprise for Minorities, Females, and Persons with Disability Act. Please refer to Bid Form Document 00 40 00 for additional information and instruction. Illinois Department of Central Management Services Business Enterprise Program certification is the basis for determination of MAFBE status. MAFBE goals are for each division of work and may vary by project. Specific MAFBE goals for each project are identified within the Bid Documents. The MAFBE baseline goals established for each campus follow:

Campus/Medical Center (County)	Contractor MBE/FBE % Goal
Chicago (Cook County)	22%
Urbana-Champaign (Champaign County)	15%
Springfield (Sangamon County)	15%
Rockford Medical Center (Winnebago County)	15%
Peoria Medical Center (Peoria County)	15%

The Bidder shall submit within seven (7) calendar days after the bid opening, documentation of its good faith efforts to achieve the MBE/FBE goals if the goals are not met (see General Instructions to Bidders, Document 00 20 00).

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project. The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

As of July 1, 2010, all vendors will be required to comply with Public Act 096-795 which makes significant revisions to the Procurement Code. Failure to adhere to these new provisions could cause your company to be ineligible for a contract award or cause a contract you were awarded to be voided. Additional information may be found at http://www.ilga.gov/legislation/publicacts/96/PDF/096-0795.pdf.

Any firm or individual who wishes to submit a bid in response to this solicitation must make the State Board of Elections Certification required by Public Act 95-971. The certification is included in the Certifications and Statutory Requirements form (http://www.uocpres.uillinois.edu/docs/UI/ProjDocs/forms/certsstat.pdf). If you do not make the certification and, if required, attach a copy of the Certificate of Registration from the State Board of Elections to your bid, then your bid cannot, by law, be accepted by the University.

Note:
If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration. Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not. If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.

Please refer to Public Act 95-971, which is available at http://www.ilga.gov/legislation/publicacts/fulltext.asp?Name=095-0971&GA=095, and the State Board of Elections website (www.elections.il.gov) for more specific information on whether you are required to register or not.