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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
Bid #BAU10026
Invitation for Construction Bid: Chem. Life Sciences Chilled Water Plant Conversion
Award InfoPublished Friday September 17, 2010
Awarded to:
Contractor: Davis-Houk Mechanical, Urbana, IL
Amount: $721,613
Division of Work: 3 - Heating (unsuccessful, responsive bidders: 3)
Terms:  One-time transaction
Contractor: Commercial Electric, Mattoon, IL
Amount: $133,324
Division of Work: 5 - Electrical (unsuccessful, responsive bidders: 2)
Terms:  One-time transaction
Number of unsuccessful, responsive bidders: 5
Division 3 unsuccessful responsive bidders:
A&R Mechanical $766,500 (no BEP information available)
Reliable Plumbing & Heating $790,225 (no BEP information available)
ECI Mechanical $882,000 (no BEP information available)

Division 5 unsuccessful responsive bidder:
Glesco Electric $174,700 (no BEP information available)
Best Electric $200,375 (no BEP information available)

No BEP information available for the successful responsive bidders.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Friday, July 23, 2010
Project Description
This project includes conversion of eight (8) air handling units to conform to the campus-wide central chilled water system requirements, installation of two (2) chilled water BTU metering stations including flow meters and control valves as defined in UIUC facilities standards, one (1) chilled water plant flow meter and associated piping, and motor and fan upgrades to five (5) cooling tower cells. Existing chilled water piping at the building entrance will be modified to allow for building chilled water to be provided by the campus-wide central chilled water system and for the CLSL chiller plant to provide chilled water to the central system. Three (3) heat recovery systems require additional heat exchangers to provide enough capacity for preheating the outside air in each air handling unit. The existing steam preheat wing coils will be taken out of service but left in the units for backup emergency heating. Glycol mixture in the CLCP and CLSL chilled water system will be removed by others and the piping system will be cleaned and flushed in this project. Electrical substation upgrades will be made in order to provide additional power for the increased cooling tower fan capacity.

Project Labor Agreement
This project includes a Project Labor Agreement that will be executed between the lowest responsible/responsive bidder and the East Central Illinois Building and Construction Trades Council. A copy of the Project Labor Agreement is included at the end of Section 00 90 00.
Division 3 – Heating Work
Sealed bids will be accepted at the address below until 2:00 PM, Wednesday, August 11, 2010:
The Board of Trustees of the University of Illinois
Facilities and Services - Physical Plant Service Building
1501 S. Oak St.
Attention: John Kaczmarek
Champaign, IL 61820
Division 5 – Electrical Work
Sealed bids will be accepted at the address below until 2:00 PM, Tuesday, August 10, 2010:
The Board of Trustees of the University of Illinois
Facilities and Services - Physical Plant Service Building
1501 S. Oak St.
Attention: John Kaczmarek
Champaign, IL 61820
The Owner shall assign the contracts for Contract Division #5- Electrical Work to the Contract Division #3- Heating Work (Prime Contractor) in accordance with Article 6.3 of the General Conditions.  (Refer to Articles 6 and 15 of the General Conditions for requirements concerning assignments of contracts.)

Bid Document Sources
Bid documents have been prepared by Affiliated Engineers, Inc., 701 Devonshire Dr., Building C, Suite 209, Champaign, IL 61820, hereinafter referred to as the Professional Services Consultant.  The bid documents may be obtained from the Professional Services Consultant by depositing a check in the amount of $100 for each set, payable to the Professional Services Consultant OR non-cash plan deposit programs which are guaranteed by contractor associations are acceptable.  

Bid Document Review Sets
For a complete list, please see the attached file.

Each bidder shall prequalify with the Owner in accordance with the General Instructions to Bidders (Document 00 20 00).

All bidders shall be prequalified with the Owner. New bidders that are not prequalified shall prequalify using the Owner's web-based Contractor Annual Prequalification System (CAPS)-

The project will be administered using the owner's web-based project management system. Recent modifications to PRZM to accommodate requirements of Public Act 096-795 require that Contractors attend web-based training for PRZM modification.  Additional information on documentation requirements and available training can be found at: and

Minimum PRZM user requirements are as follows:
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Computer-Aided Drawing (CAD) viewer

Pre-Bid Meeting
A pre-bid meeting will be held at the Physical Plant Service Building, 1501 S. Oak St., Champaign, IL 61820- Conference Room 128 at 2:30 PM prevailing time on August 3, 2010.  Representatives of the Owner and the Professional Services Consultant will be present to answer questions regarding the project and bidding procedures.  All prospective bidders are urged to attend.

Bid Opening
Immediately after the closing time for receiving bids, all proposals will be publicly opened, read, and tabulated at Physical Plant Service Building, 1501 S. Oak St., Champaign, IL 61820- Conference Room 128.  Noted errors, omissions and defects will be announced.  Bids received after closing time will be returned unopened.  The public opening and reading is for information only and is not construed as acceptance or rejection of any bid.

Documents required with bid:
  1. Section 00 40 00 – Bid form, completed and signed.
  2. Attachment A of the Bid Form.
  3. Bid Deposit.
  4. Board of Elections Registration Certificate.
  5. Certifications and Statutory Requirements form.
  6. Financial Disclosures and Potential Conflicts of Interest form(s).

Bid Acceptance or Rejection
The owner reserves the right to reject any or all bids or any part thereof, to waive any informalities in the bidding, and to accept the bids deemed to be in the best interests of the owner after all bids have been examined and evaluated.

Statutory Requirements
The successful bidder will be required to comply with all laws, statutes, regulations, ordinances, rulings or enactments of any governmental authority that are applicable to the work or to the project.  The successful bidder shall pay prevailing wages and shall utilize equal employment opportunity hiring practices in connection with this project.

As of July 1, 2010, all vendors will be required to comply with Public Act 096-795 which makes significant revisions to the Procurement Code.  Failure to adhere to these new provisions could cause your company to be ineligible for a contract award or cause a contract you were awarded to be voided.  Additional information may be found at PA 096-795.

Any firm or individual who wishes to submit a bid in response to this solicitation must make the State Board of Elections Certification required by Public Act 95-971.  The certification is included in Bid Document 00 40 00.  If you do not make the certification and if required, attach a copy of the Certificate of Registration from the State Board of Elections to your bid, then your bid cannot, by law, be accepted by the University.

If you do $50,000 worth of business annually with the State of Illinois, including the state universities, you are required to register with the State Board of Elections and obtain from them a certificate confirming your registration.  Responses to Invitations to Bid, Requests for Proposals, Requests for Information, and all other types of procurement solicitations are included in the calculation of this $50,000 annual amount, whether you receive a resulting award or not.  If you do less than $50,000 worth of business annually, you may be exempt from the registration requirement.  

Please refer to Public Act 95-971, which is available at,and the State Board of Elections website ( for more specific information on whether you are required to register or not.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

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  • BAU10026_Reference_Sets.pdf (21 KB)