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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
RFP #CM05S07
Request for Proposal: Memorial Stadium Phased Development
First published Monday, August 29, 2005
Sealed proposals will be accepted at the address below until 12:00 PM, Monday September 19, 2005:

The Board of Trustees of the University of Illinois
c/o Facilities & Services
Attn: John Kaczmarek (email:
1501 South Oak Street
Urbana, IL 61801

Description of Project
The proposed project for the Division of Intercollegiate Athletics will renovate and improve the University of Illinois Memorial Stadium as a modern competitive Division I football venue. The stadium will continue to serve as a memorial to those who served our country in times of war from WW I forward. The historic integrity of Memorial Stadium will be maintained throughout the development and implementation of the renovation process. Potential improvements are being considered for the north, south, east, and west stadium areas as well as renovations to the playing field. Project scope may include increasing restroom and concessions capabilities, creation of indoor and outdoor club seating areas and suites, and expanding concourses with new secured entry portals. The majority of construction activities will likely be completed during off-season periods to permit full use of Memorial Stadium during the playing seasons.

The selection of the Construction Management (CM) firm will be based on the full range of preconstruction (Construction Documents and Bidding/Award) and construction services. Those CM firms chosen to advance to the Proposal Phase will be asked to submit a proposal for preconstruction and construction phase services.

The professional architectural and engineering design services for the project are currently being provided by HNTB Architecture, Inc. The project is currently in the early stages of the conceptualization phase.

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the Internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as a team member empowerment on a multi-layer security system.

Minimum PRZM user requirements are as follows

  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM.
  • Computer-Aided Drawing (CAD) viewer
Outline of Construction Management Services
Construction management services required under this contract may include, but is not limited to, the following:

Preconstruction Services

Construction Documents
  • Develop a comprehensive project schedule with input from the Owner and Architect that includes adequate detail to actively track progress from the start of the construction documents phase through project closeout.
  • Prepare a detailed construction cost estimate based on design development documents prepared by the Architect. If the CM's construction cost estimate exceeds the Owner's construction cost budget, assist the Architect in making recommendations of possible cost reduction to bring it within the budget.
  • Assist the Architect in coordinating the drawings and specifications.
  • Provide separation of the construction documents into divisions for various categories of work.
  • Review the drawings and specifications; make recommendations and author scope statements for the construction documents (if required).
  • Develop a final project construction schedule (computerized CPM).
  • Develop a site mobilization and construction staging plan.
  • Investigate and recommend a schedule for the purchase of materials and equipment requiring long lead-time procurement.
  • Furnish updated detailed construction cost estimates including escalation and contingencies based on final documents prior to bidding.
  • Compare CM estimate to the Architect's estimate for discrepancies.
  • Assist the Architect in making recommendations to the Owner on potential cost reduction(s) to the scope of the project if the CM construction cost estimate exceeds the approved construction cost budget.
  • Make recommendations for prequalification criteria for bidders and develop bidders' interest in the project
  • Assist owner in prequalification of potential bidders and develop bidders lists for distribution of documents
  • Develop bid schedule(s)
  • Assist conducting the pre-bid conference
  • Assist conducting the bid opening(s) and in review and evaluation of bids received
  • Prepare bid tabulation and written recommendations for award of contracts or rejection of bids
  • Recommend amount of construction contingency for each contract
  • Advise the Owner and Architect on the acceptability of subcontractors and material suppliers proposed by contractors
  • Prepare the minutes of all meetings or conferences not attended by the Architect and distribute
Construction Services
  • Construction Project Organization
  • Construction Document Control
  • Maintenance and management of RFI's, RFQ's, AS's, CO's, etc.
  • Permit Expediting
  • Coordination with city and state governing agencies
  • Achievement of M/W/LBE goals in contracting and labor force
  • Procurement and assignment of long lead purchase items
  • Budget Management and Financial Reporting
  • CPM and PERT Schedule management updated monthly
  • Coordination drawing management
  • Establishment of Safety Programs
  • Site logistics
  • Traffic management plan
  • Site staging and mobilization
  • Coordination with commissioning agent
  • Procure and coordinate testing and balancing services for mechanical systems
  • Coordinate punch list preparation and manage completion
  • Coordination of Certificate of Substantial Completion and Final Completion
  • Coordinate and secure Certificate of Occupancy
  • Coordination of owners FF&E move-in and fit-out
  • Project close-out
Part 1 Submittal: Qualification Requirements
The University of Illinois encourages the participation of firms not currently under contract to submit proposals for providing professional services. Only those Construction Management firms that meet the following qualifications will be considered for the short list selection:
  • Qualified to practice as a construction manager in the State of Illinois
  • Registered and authorized to do business in the State of Illinois
The following project-related criteria will be used to evaluate the firms requesting consideration for selection:
  • Prior firm experience in planning and construction of similar projects
  • Specific relevant experience of the key individuals assigned and an organization of sufficient size
  • Track record indicating an ability to work cooperatively and collaboratively with other members of a large project team on similar projects
  • Proven quality of performance of the construction management firm throughout all phases of the design and construction process
  • Inclusion of Minority Business Enterprise/Female Business Enterprise
Firms shall submit descriptions of the last 3-5 facilities that most clearly match the scope of this project where the firm provided both pre-construction and construction phase services. Information should include the following:
  • Project Description
  • Scope
  • Unique characteristics
  • Unique challenges
  • Specific accomplishments
  • Project Location
  • Architectural firm, project manager, project designer
  • Urban or suburban setting
  • Site constraints
  • Size/GSF/NSF
  • Number of stories
  • Schedules
-Schedule submittals should include activities from schematic design to final construction completion and include the following activities and milestones: Schematic Design, Design Development, Construction Documents, Bidding, Contract Award, Construction, Substantial Completion, Occupancy, Final Completion.

  • Project Budget
  • Construction Budget
  • Original Construction cost- Original Contract Value
-Original cost/GSF
-Cost/GSF @ time of bid
-Cost/GSF @ final completion

  • Cost of all Changes
  • Final Construction Cost
  • Number of Change Orders
  • Percentage of Changes Due to Changes in project Scope
  • Construction Delivery Method (GC?,CM?,Other?)
  • Number of Requests for Information (RFI's)
  • CM's project staff, including Principle, Project Manager,
  • CM's Primary Consultants (if any)
  • Owner/Client contact information
  • A/E contact information
In addition to the above project specific information, the Construction Manager shall include a description of the deliverables that the Construction Manager provides at the end of each of the following phases of the project:
  • Schematic Design
  • Design Development
  • Construction Documents
  • Bidding/Award
  • Construction
The Prequalification Submittal should be organized as follows:

Tab 1: Introduction letter

Tab 2: General description of firm, philosophy, accomplishments, value

Tab 3: General Description of project understanding and challenges

Tab 4: Federal Standard 254 form expanded to allow for complete project descriptions noted above.

Tab 5: Client references (minimum of 3 required - including name, title, address, telephone number, related project and date, reference's participation in project)

Tab 6: Contractor references (minimum of 5 required - including name, title, address, telephone number, related project and date, reference's participation in project)

Tab 7: A/E references (minimum of 5 required - including name, title, address, telephone number, related project and date, reference's participation in project)

Submission of Prequalification Statement
Each Construction Management firm will be required to pre-qualify. The prequalification deadline is 12:00 noon, prevailing time, on Monday, September 19, 2005. Prequalification materials shall be delivered to the address shown below.

Approval of Prequalification Submittals and Creation of the Short List:The University will review the prequalification of the firms who submit and render a decision regarding the Construction Management firms' standing and qualification to submit a proposal on or about Wednesday, September 21, 2005. Following the University's evaluation of the prequalification submittals, a short list will be prepared; and only those firms will be permitted to advance to the Proposal Phase.

(Submitted by Kathe Shinham, State Purchasing Officer.)

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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