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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
QBS #PSS05S07

Request for Professional Services Qualifications (QBS): Athletic Facilities Design

Award Info
Published Thursday February 2, 2006
 
Awarded to:
Consultant:  HNTB, Kansas, MO
Amount:  $5,940,000
Terms:   One-time transaction
Number of Unsuccessful, Responsive Respondents: 5
Comments:
HNTB was awarded the contract for all five components of the first phase of this project through construction and warranty for a total fee of $5,940,000 plus authorized reimbursable expenses estimated at $724,000. In September 2005, the University Board of Trustees authorized a fixed fee of $1,480,000 plus reimbursable expensed to begin the professional services of HNTB for schematic design and design development of the west stadium component plus schematic design services for the north stadium component. On January 19, 2006 the University Board of Trustees approved the additional professional services required through the design development phase for all the first-phase components for a fixed cost of $422,375 plus reimbursable expenses. Authorization to proceed with the balance of this contract will be approved by the Board of Trustees at a forthcoming meeting.
The University award process may be delayed up to thirty days as this award goes through a state approval process.
Award Info
Published Friday July 1, 2005
 
Awarded to:
Consultant:  HNTB Architecture, Inc., Kansas City, MO
Amount:  $335,100
Terms:   One-time transaction
Number of Unsuccessful, Responsive Respondents: 5
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Wednesday, December 15, 2004
Project Description
The University of Illinois at Urbana-Champaign (UIUC) is seeking a qualified team of professional consultants to evaluate Memorial Stadium and relevant adjacent athletic projects. Primary initiatives will include 1) investigating potential architectural and/or mechanical upgrades, remodelings, additions, and improvements to the facility, ultimately to be executed via a series of future phased, incremental efforts, and 2) conducting a financial and marketing analysis to support the stadium facility plan.

The successful team will be retained to provide programming, conceptualization, and schematic design services for projects specifically related to Memorial Stadium as well as other future, potential DIA projects adjacent to Memorial Stadium. In addition, the team may be retained to provide services beyond schematic design associated with oversight of design themes quality assurance throughout the design and construction process.

The consultant's team will help guide the improvement process by developing design options and related costs, potential revenue sources, and related funding options. The successful team's lead consultant shall have a demonstrated record of significant, relevant experience in athletic facility design.

Letter Submission
Qualifications and supporting materials will be accepted at the address below until 4:00 PM, Wednesday, January 5, 2005:
University of Illinois at Urbana-Champaign
Facilities & Services
Planning Department
ATTN: Edward J. Scopel
Champaign, IL 6120

Scope of Work
The broad goal for Memorial Stadium is to develop a comprehensive marketing and financial plan, and a related, phased architectural plan intended to enable incremental improvements to the stadium and to assure a high-quality and market-responsive performance of the stadium and adjacent related areas for the coming decades. Success will be measured in three categories: physical condition and long-term service, event operations, and high revenue return to the DIA.

The objective of the study is to develop an implementation strategy that phases the improvements in accordance with a prioritized plan and funding availability to maximize revenue to the DIA, minimize indebtedness of the University, and respond to the seasonal operational needs of Illinois football.

The successful consultant team will demonstrate the following:

1. Architectural/engineering experience in:

  • Facility condition assessment
  • Life safety assessment
  • ADA standards
  • Conceptual design of large, phased collegiate sports facility construction projects
  • Quality assurance
  • Ability to supervise other architects/engineers
  • Conceptual design for large phased construction projects
2. Financing & Marketing experience in sports facilities at the collegiate level

3. Qualified consultant experience in evaluating, valuing and marketing
  • Skyboxes, suites and club seating options
  • Sponsorship of various commodities
  • Naming rights
4. Experience as a program manager on large construction projects, preferably collegiate sports facilities

5. Demonstrated financial experience in establishing budgets, and identifying and evaluating various financing alternatives

It is anticipated that the successful team will provide conceptual design (equivalent to ~20-25%) for Memorial Stadium as well as (at the option of UIUC) various other adjacent DIA sports facilities. Other architectural/engineering firms may then execute the design development and successive phases.

The following project-related criteria will be used to evaluate the firms requesting consideration for selection:
  • Prior experience in the design, construction, and operation of similar projects.
  • Experience in athletic facility financing.
  • Experience in market analysis for similar sport enterprises.
  • Experience in planning of construction delivery and the developing and monitoring of master construction schedules.
  • Experience in the review and analysis of constructability issues related to similar projects.
  • Experience in cost management and quality control.
  • Experience in budget management.
  • Prior team experience with clients of institutional, athletic and/or governmental venues.
  • Make-up of the project team, with the demonstrated ability to engage in effective professional collaboration.
  • Overall quality of the projects submitted.
  • Demonstrated experience with and knowledge of the Secretary of the Interior's Standards for the Treatment of Historic Properties.
  • Overall project experience.
Firms should submit 6 copies of the following to: Edward J. Scopel, Associate Campus Architect (ejscopel@oandm.uiuc.edu) at the address above.

The respondent submissions shall include the following:

1. Letter of interest

2. Copy of its CDB prequalification letter

3. CDB Form 255 form (Section 8 should be modified to include additional information of relevant projects.) This form can be found on the CDB website at http://www.cdb.state.il.us/ formspublications.shtml and once completed, shall be submitted to the address noted below.

4. Firm overview - Include a brief history of the firm, breadth and depth of services the firm provides, the firm's experience with projects of this nature, distinguishing factors from other firms.

5. Project approach - Describe how the firm will approach the execution of the project, including the phases of the project, as you see them developing, the primary components and goals of each phase, and the staffing of the phases. Describe your management philosophy and approach to ensure a successful project. Provide management strategy, proposed structure and scope of services to successfully complete each of the phases of the project.

Provide a procedural and administrative plan for ongoing reporting to the University of Illinois management. Describe the factors you believe are critical to the success of this project.

Describe your experience in team, community and governmental agency relations. Include your anticipated participation in meetings with internal and external groups, including community groups and governmental agencies.

Describe your proposed communications structure and approach to facilitate communications with the various constituencies who will be participating in this project.

Describe the process by which a detailed project master schedule and project budget is developed, monitored and maintained and the critical activities included in the schedule and the budget.

6. Quality assurance - Describe your anticipated role in relation to quality assurance, including the establishment of quality standards and the means to achieve them. Describe how your role might change during the various phases of the project. Describe the project management tools you might utilize to provide quality assurance and the use of outside agents or consultants to help ensure contraction and delivery of a quality building.

7. Experience of the team - Describe your in-house resources available to provide the above referenced scope of work and to provide input in areas such as architectural design, construction, building operations, MEP engineering, energy management, value engineering, security to ensure there is a broad-based perspective on design and construction issues ranging from constructability and cost analysis to ongoing maintenance and sustainability. Describe your staffing plan for each phase of the project. Provide an organized chart identifying lines of authority and supervisory responsibilities. Identify items of work to be performed by your firm and their percentage of the total project. Identify major subcontractors and indicate how they would fit into the organizational structure. List prior projects where the firm and subcontractors have worked together.

Describe the technical experience each team member brings to the project and the team's experience working together on complex projects. Provide resumes of key personnel listing their specialized qualifications, special training and experience over the past ten years.

For each firm proposed, list three references with customer contact, address and telephone number.

8. Relevant experience - Provide information on the firm and the team's experience with projects of this complexity and size. In the description of these projects, include the size of the project in square feet and cost, the scope of the firm's work on the project, the duration of your contract, and the project's completion date. Describe your firm's performance record of other similar projects, including a comparison of initial cost and schedule with final cost and schedule for each submitted project. Provide a comprehensive listing of your sport stadium and University experience which illustrates an understanding of these industry sectors. Provide a minimum of five client references for projects of similar size and complexity. The reference information must include current, accurate, and complete contact information for a principal of the organization named as a reference.

9. Examples of reports - Provide examples of standard report and schedule formats you anticipate using for this project. Include: project status update report, master schedule format and budget format.

For additional information, contact:

The University of Illinois at Urbana-Champaign
217 333-1232

Minimum User Requirements
Only those firms which meet the following qualifications will be considered for selection:

  • Licensed to practice as an architect or engineer in the State of Illinois
  • Prequalified with the State of Illinois Capital Development Board (or demonstration of ability to become prequalified with the CDB)
  • Registered and authorized to do business in the State of Illinois
  • (Submitted by Kathe Shinham, State Purchasing Officer.)

Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

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