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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
QBS #PSSU07057

Request for Professional Services Qualifications (QBS): Main/Undergrad Library--Prog Assess & Development

Award Info
Published Tuesday September 18, 2007
Awarded to:
Consultant:  Woollen, Molzan and Partners, Inc., Indianapolis, IN
Amount:  $1,000,000
Terms:   One-time transaction
Number of Unsuccessful, Responsive Respondents: 3
The University award process may be delayed up to thirty days as this award goes through a state approval process.
First published Tuesday April 3, 2007
Project Description
The Main Library building was constructed under several phases beginning in 1924 with additions "first" through "fifth" being completed by 1939; stack additions were added in 1958, 1968 and 1982. Other major additions include an addition in 1962 and the air conditioning center in 1967 and its addition in 1968. The Undergraduate Library was completed in 1969 and is connected to the Main Library by a tunnel. Today the Main Library building consists of approximately 597,500 square feet and is listed on the National Historic Register while the Undergraduate Library building consists of approximately 95,500 square feet. Currently, a construction project is underway to add an automated fire sprinkler system throughout the facility. Based on recommendations contained in the University Library's Conceptual Framework Report for the Main Library and Undergraduate Library completed in January of 2006, the Campus is considering a comprehensive renovation of the Main and Undergraduate Library facilities that will affect all aspects of the Library's operations.

The Program Assessment and Development Plan will first complete a comprehensive infrastructure evaluation to serve as the basis for planning of phased remodeling/renovation projects. The scope of the infrastructure evaluation will include but not be limited to a structural evaluation of the building floor systems, an exterior building envelope evaluation, a building code analysis, a comprehensive evaluation of HVAC systems and controls, lighting/electrical systems, fire alarm/life safety systems, plumbing fixtures and related equipment throughout the facility. Secondly, the study will evaluate and prioritize system/equipment replacement, determine the most efficient solution to known deficiencies and establish an execution plan. The execution plan will be coordinated with existing building operational requirements to generate a comprehensive master plan for the strategic phasing of renovation projects to replace deficient equipment, upgrade data, communications and utility infrastructure, and incorporate the repair of neglected maintenance items. Further, the study will examine and as appropriate, suggest the incorporation of spatial reorganization features outlined in the Conceptual Framework Report. It is anticipated the scope of this project will involve the dedication and due diligence of key members of the successful team for a period of twelve to eighteen months.

Deliverables include: Conceptual drawings of the building floor plans as required to identify areas of work, and proposed phasing sequence. A phasing matrix to serve as a master plan to identify and implement the execution of remodeling projects. A condition report of existing floor structural systems with any pertinent recommendations. A condition report of existing HVAC, temperature/humidity monitor/control, electrical and plumbing equipment with recommendations for and priority of replacement. A building code analysis with recommended corrective measures. A detailed programming analysis of the spatial reorganization features proposed for the facility in this and previous studies with recommendations for implementation. An estimate of probable construction cost associated with each of the identified phased remodeling or renovation projects.

Project Area: GSF: 693,000
Project Area: NASF: 431,700
Project Budget: TBD
Construction Budget: TBD
Letter Submission
Qualifications and supporting materials will be accepted at the address below until 4:00 PM, Tuesday April 24, 2007:
The Board of Trustees of the University of Illinois
Planning, Facilities & Services
1501 S. Oak Street
Attn: Ted L. Christy ( (217) 265-6515
Champaign, IL 61820
Professional Services Consultant Submittal
Firms should submit:
  • A letter of interest
  • A copy of its CDB prequalification letter and
  • A CDB 255 form (section 8 should be modified to include additional information of relevant projects) and
  • A copy of the following sections of your current CDB prequalification applications:
    - Section 8: MAFBE information
    - Section 8A: MAFBE certification
    - Sections 12 and 13: Prequalification category and supporting work experience
    - Disclosure Form B: Including supporting information
For full consideration, interested firms should identify, at the time of submittal, all consultants anticipated to perform a significant role within the proposed team of professional consultants.

The University of Illinois encourages the participation of minority- and female-owned firms and consultants.

Firms should submit 6 packets in hard copy format to the address noted above. (The CDB SF255 form can be found on the CDB website at

The electronic copy of the packet shall be submitted in pdf format, using the following URL to complete and submit the information:

The electronic copy should be submitted using the web at the URL listed and should not be submitted via email.

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the Internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as team member empowerment on a multi-layer security system.
Minimum PRZM user requirements are as follows:
  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM.
  • Computer-Aided Drawing (CAD) viewer
The following project-related criteria will be used to evaluate the firms requesting consideration for selection:
  • Current commitments of proposed staff and firm
  • Overall design quality of the projects submitted
  • Overall experience of proposed team
  • Prior experience with projects at the university level
  • Prior experience with projects of similar scope
  • Prior experience with intricate mechanical and temperature control systems
  • Expertise with LEED cerrtification for renovation projects
  • Expertise in design and construction of library facilities
  • Expertise in programming for innovative library facilities
  • Expertise in historic preservation and renovation projects
  • Expertise and success in construction cost estimating
Only those firms which meet the following qualifications will be considered:
  • Licensed to practice as an architect, landscape architect, or engineer in the State of Illinois.
  • Pre-qualified with the State of Illinois Capital Development Board.
  • Registered and authorized to do business in the State of Illinois.
  • Utilize an AutoCAD compatible system to provide documents.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

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