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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
QBS #PSSU22R13

Request for Professional Services Qualifications (QBS): Illinois Height Modernization Retainer

Renewal Info
Published Thursday June 16, 2022
Renewal entered into with:
Consultant: American Surveying & Engineering, P.C.
Amount: An estimated $1,000,000
Renewal: 1st of 1, 7/1/2022 through 6/30/2024
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Consultant: Civil Design, Inc.
Amount: An estimated $1,000,000
Renewal: 1st of 1, 7/1/2022 through 6/30/2024
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Consultant: Patrick Engineering, Inc
Amount: An estimated $1,000,000
Renewal: 1st of 1, 7/1/2022 through 6/30/2024
Pricing Changes: 
None
Service/Product Changes: 
None
Potential Future Renewals: None
Comments: The contracts at issue have been reviewed and confirmed that it contains an option for renewal, that the terms of the renewal option have been met, and that the renewal does not require modification to a material term or condition of the contract.

The estimated amount reflects fees per fiscal year. There is no guarantee that any work will be assigned.
The Chief Procurement Officer for this procurement is now John Donato.
The State Purchasing Officer for this procurement is now John Knittle.
The University has taken into account 30 ILCS 575/8i of the BEP Act in conducting this renewal.

The University award process may be delayed up to thirty days as this award goes through a state approval process.

Award Info Published Thursday August 19, 2021

American Surveying & Engineering, P.C.Dixon, IL

  • Amount: An estimated $1,000,000
  • VBP [3% / $0]
  • Terms: An estimated start date of 8/10/2021 through 6/30/2022
  • Renewals: 1 two-year
  • Potential Future Renewals: $1,000,000
  • Kuhn & Trello Consulting Engineers, LLC (subcontractor)

Civil Design, Inc.Effingham, IL

  • Amount: An estimated $1,000,000
  • VBP [20% / $0]
  • Terms: An estimated start date of 8/10/2021 through 6/30/2022
  • Renewals: 1 two-year
  • Potential Future Renewals: $1,000,000
  • Kuhn & Trello Consulting Engineers, LLC (subcontractor)

Patrick Engineering, IncLisle, IL

  • Amount: An estimated $1,000,000
  • BEP [20% / $0]
  • VBP [3% / $0]
  • Terms: An estimated start date of 8/10/2021 through 6/30/2022
  • Renewals: 1 two-year
  • Potential Future Renewals: $1,000,000
  • Artisan Consulting Engineers (subcontractor)
  • Orion Engineers, PLLC (subcontractor)

Unsuccessful respondents (0)

Summary

Respondents

3 total

3 successful respondents

0 unsuccessful respondents

1 BEP consultants
3 VBP consultants
0 Small businesses

Buyer for this procurement: Denise Rowe, (217) 265-4525

Chief procurement officer for this procurement: John Donato

State purchasing officer for this procurement: John Knittle

The University award process may be delayed up to thirty days as this award goes through a state approval process.

First published Monday, March 22, 2021
Project Description
The Board of Trustees of the University of Illinois at Urbana-Champaign requests statements of qualifications from Professional Services Consultants interested in providing the Urbana-Champaign campus with Illinois Height Modernization survey services on a retainer basis. The University has a target of three (3) firms to be selected but reserves the right to award more or fewer based on the qualifications of the submitting firms.

Selected firms will be awarded an initial one-year agreement (beginning July 1, 2021 and ending June 30, 2022). Each agreement will have the option for one (1) two-year renewal. The total term with the ability to renew will end at June 30, 2024. At each renewal, there will be an opportunity to make adjustments in the scheduled hourly rates.

It is the intent of the University of Illinois to adhere to the aspirational goal delineated in the Business Enterprise for Minorities, Women and Persons with Disabilities Act (BEP Act) 30 ILCS 575/4f(1)(c) to contract with minority-owned business enterprises (MBE), women-owned business enterprises (WBE), persons with disabilities-owned business enterprises (PBE) for not less than 20% of the total dollar amount of the award(s), and to contract with veteran and service-disabled veteran-owned small businesses (VOSB, SDVOSB) for not less than 3% of the total dollar amount of the award(s). A firm must designate which business enterprise they will be utilizing for this Retainer Agreement and cannot be designated as more than one business enterprise (e.g. not split between MBE and VOSB even though the firm is certified as both).

The retainer consultant firm shall assist in Professional Land Surveying with specific needs of the Illinois State Geological Survey (ISGS) and the Illinois State Water survey (ISWS). The selected firm will serve as a retainer for survey and documentation services for discrete projects within a one-year or grant stipulated time period. For ISGS, services required under this contract include but are not limited to geodetic leveling along predetermined geodetic level lines, processing and merging geodetic leveling data, or obtaining GPS on Benchmarks observations these data shall be merged and balanced according to the standards and constraints set forth by the National Geodetic Survey (NGS) and submitted to NGS for inclusion in the National Spatial Reference System data base.

A recording of a previous retainer selection pre-submittal Zoom meeting from January 2020 along with a Q&A document is hosted in the following ftp site.

Project ftp site: https://fssecure.fs.illinois.edu/thinclient/Login.aspx

username: FY22UIUC
password: 673TCdtif

See attahed file for complete information.
Letter Submission
Qualifications and supporting materials will be accepted below until 4:00 PM, Monday April 12, 2021:
At the following address:
Facilities and Services - UIUC
1501 South Oak Street
c/o Kelly Jo Hoffmann, 217.244.8940
Champaign, IL 61820
For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:

Kelly Jo Hoffmann
kjhffmnn@illinois.edu
217.244.8940

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chris Rogan
Chief Procurement Officer - John Donato
State Purchasing Officer - John Knittle
Only those firms which meet the following qualifications will be considered:
  • There is a 20 percent BEP goal for this procurement. See solicitation documentation for details.
  • There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
  • The contract(s) for this solicitation could exceed $50,000 annually.
Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • PSSU22R13Ad.pdf (151 KB)
Other Public Documents
  • PSSU22R13RequiredProcurementPosting.pdf (86 KB)
  • PSSU22R13RequiredProcurementPostingFY23.pdf (89 KB)
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