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Public Higher Education Bulletin

University of Illinois at Urbana-Champaign
RFP #RFPU20118

Request for Proposal: Undergraduate Library Redevelopment

This solicitation will not be awarded
Published Thursday March 10, 2022
This project will not be awarded at this time. To allow an opportunity to increase interest, this project will be repackaged and re-advertised at a later date.
First published Friday, January 28, 2022
Sealed proposals will be accepted below until 4:00 PM, Tuesday February 22, 2022:
At the following address:
The Board of Trustees of University of Illinois
c/o Facilities and Services - UIUC
1501 South Oak Street
Champaign, IL 61820
via Electronic Bidding
The Board of Trustees of the University of Illinois is seeking a construction management (CM) team for the Undergraduate Library Redevelopment project. The project will begin with Construction Documents to better define the scope, schedule, cost and project delivery method. It is the Universitys intent to contract with the CM for the Pre-Construction Services phase. It is the University's intent to utilize the same CM firm upon approval by the University of Illinois Board of Trustees for the remainder of the project for Bidding and Construction phases.

The Undergraduate Library (UGL) was designed and constructed in the late 1960s and was dedicated in Fall 1969. Its unique design, featuring patron seating capacity of 1,899 persons over two underground levels, has facilitated undergraduate learning, collaboration, and research in the decades since. Since its construction, there have not been any additions to the building. Renovations have included upgrades to the mechanical and electrical systems to incorporate new controls technology, accessibility modifications to comply with the Americans with Disabilities Act, and renovations in 1993 to the plaza level to ensure its water tightness. The building currently serves as a library with collections and services designed to meet the specific needs of undergraduate students. As part of the overall, multi-phase library redevelopment plan, those collections and services currently in the UGL will be relocated across the University Library system, including the Main Library, Grainger Library, and ACES Library. The UGL building will be redeveloped as an Archives and Special Collections Building to house elements of the University Archives, the Rare Book & Manuscript Library, and the Illinois History and Lincoln Collections.

In October 2020, the Library embarked on the Schematic Design and Design Development phases for the Undergraduate Library Redevelopment project. A design has been developed which positions the existing facility to serve a new role as an Archives and Special Collections Building and emerge as a focal point for scholarship and teaching in the center of campus that honors and protects these invaluable resources. The building design will make updates to the entire building including the existing Plaza Level with newly refreshed pavilions, a grade-level, enclosed loading dock with a new, dedicated, secure elevator for all three levels, and new pavers over a new roofing system revised Upper Level room layouts with instructional spaces, reading room, offices, and research and processing support areas and a revised Lower Level with high-density, vault storage to meet the current and future needs for storing archives and special collections. The existing gross square footage is 95,920 square feet. Of that, 59,703 square feet will be dedicated to program spaces supporting the buildings new function. The mechanical rooms have increased square footage to enable enhanced humidity and temperature controls. The renovation will address life safety and accessibility issues including a new public elevator in the west pavilion, new exit stairwell on the east, and new doors exiting directly to the plaza level.
A mandatory site visit is scheduled for Friday, February 11, 2022 at 2:00 p.m. - 3:00 p.m., prevailing time and Monday, February 14, 2022 at 9:00 a.m. - 10:00 a.m, prevailing time. Each proposer must attend one mandatory site visit. Failure to do so will result in rejection of the firm's proposal. Meet at west entrance of the Undergraduate Library, located at 1402 West Gregory Drive, Urbana, Illinois 61820. The University of Illinois at Urbana-Champaign requires the use of face masks covering both nose and mouth at all times when indoors.

Each firm will be required to submit their proposals by the deadline referenced above. Proposal parts A, B, and C combined submitted electronically and as hard copies (3 copies) delivered to the address above. A separate Sealed Compensation Proposal Part D submitted electronically, and as hard copies (3 copies) delivered to the address shown above.

The electronic copy of the proposal (Parts A, B and C) shall be submitted in pdf format, using the following URL and within the Technical Response tab to complete and submit the information: The electronic copy shall be submitted using the web at the URL listed and will not be accepted via e-mail.

See attached documents for complete details.
Contact Information:
Cheryl Bicknell
Champaign, IL 61820
Phone: (217) 244-7203

For instructions on how to obtain a comprehensive purchase description, disclosure or contract forms, contact:
Chris Rogan
Chief Procurement Officer - John Donato
State Purchasing Officer - John Knittle
There is a 30 percent BEP goal for this procurement. See solicitation documentation for details.
There is a 3 percent Veteran-owned business goal for this procurement. See solicitation documentation for details.
The contract(s) for this solicitation could exceed $50,000 annually.

This transaction is subject to the State Board of Elections registration and certification requirements of Public Act 095-0971.

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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Specification Documents
  • RFPU20118CMAd.pdf (194 KB)
Other Public Documents
  • RFPU20118SampleConsultantProfessionAgreement.pdf (311 KB)