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Public Higher Education Bulletin

 
University of Illinois at Urbana-Champaign
QBS #U06018
Request for Professional Services Qualifications (QBS): Student Dining and Residence Hall
First published Thursday, September 1, 2005
Project Description
The Board of Trustees of the University of Illinois hereby requests qualifications from professional services consultants to provide professional services in connection with the Student Dining and Residential Programs Building and First Wing of New Residence Hall project.

Introduction: In December, 2004, a feasibility study was initiated which sought to evaluate the options for modernizing the Champaign Residence Halls, located in the block defined by Fourth Street, Peabody Drive, First Street, and Gregory Drive. The feasibility study recommended a multi-phase redevelopment plan, which includes the consolidation of the current dining and residential support spaces into a new Student Dining and Residential Programs Building, as well as the construction of a series of new residence halls, to be executed over a series of phased efforts over an extended period of time. A summary of the feasibility study findings, as well as links to other university web sites, is available on-line at the following address: http://www.fs.uiuc.edu/studenthousingprojectqbs/

The Champaign Housing Redevelopment-Phase One project seeks to address the need for a new Student Dining and Residential Programs Building, as well as a single, new Residence Hall. In addition, it will be necessary to address various utilities issues on the site, as well as demolition of some existing buildings.
Letter Submission
Qualifications and supporting materials will be accepted at the address below until 4:00 PM, Monday September 19, 2005:

Facilities & Services
Attn: Edward J. Scopel, A.I.A.
1501 South Oak Street
Champaign, IL 61820

Program: Student Dining and Residential Programs Building. This facility, to be located at the corner of Gregory Drive and Euclid Street, will replace two existing dining facilities on the site. The facility will feature a 'marketplace dining' concept which shall incorporate multiple food stations providing varied cuisines, it shall respond to a la carte menus, offer declining balance meal plans, and late night dining options. It shall be flexible enough to be adaptable to meet future dining trends and accommodate some catering events. This facility has been programmed to address the varied dining needs of 3,600 students.

In addition, the Student Dining and Residential Programs Building is intended be a 'one stop' student service location, providing an advanced technology and library commons with 24-hour access, space for living and learning communities, group study, student programming and activities, and various student organizations.

The Student Dining and Residential Programs Building has been programmed at approximately 144,000 gross square feet (72,700 gsf dining, 43,900 gsf residential programs, 27,800 support/mechanical). It is anticipated that this will be the first facility to be constructed on the site. Demolition of an existing facility will be necessary prior to the construction of this building.

New Residence Hall: This facility, to be located immediately south of the Student Dining and Residential Programs Building, represents the first residence hall replacement facility on the site, and it has been programmed as a four-story building, providing approximately 450 beds at approximately 132,000 gross square feet.

The New Residence Hall will be built in two separate phases of construction (referenced here as Phase I and Phase II). The entire 450-bed facility will be designed at this time, through Design Development. Phase I (description below) will be fully executed through Construction Documents, Bidding & Award, and Construction Administration. Phase II activities (beyond Design Development) will be determined at a later date.

Phase I of the New Residence Hall has been programmed to provide 220 beds, including accessible living spaces for 26 students with severe physical disabilities and their personal assistants (students currently residing on campus at Beckwith Hall). The remaining space will be designed to meet the needs of first and second year students. The students relocated from Beckwith Hall will be accommodated on the first floor; other student residences are programmed for the second, third, and fourth floors. Phase I of the New Residence Hall has been programmed at approximately 70,000 gross square feet.

The New Residence Hall will address students' preferences for double occupancy, suite-style rooms, semi-private bathrooms, and air-conditioned living environments. Support spaces, including common lobbies and meeting rooms, will also be provided. An architectural 'link' between the Residence Hall and the Student Dining and Residential Programs Building will be incorporated into the design, providing closed, environmentally controlled pedestrian access between the two distinct facilities.

Design Guidelines: The Design Architect will be employed to assist the campus in the generation of design guidelines specific to the overall Champaign Redevelopment Plan, to be implemented over a series of phased design and construction initiatives, as necessary, over an extended period of time.

Related Work: Utilities work and selected demolition work responsibilities are to be determined.

Procurement of Professional Services
The University of Illinois seeks to employ a professional team of consultants, led by a Design Architect, to execute the Champaign Housing Redevelopment - Phase One effort. The successful Design Architect team will be employed by the University of Illinois to provide Schematic Design and Design Development phase services. Upon completion of the Design Development phase of work, the University will employ two separate Architects of Record, through a similar qualifications based selection process, one associated with the Student Dining and Residential Programs Building and one with the New Residence Hall, to execute those design documents generated by the Design Architect.

The Architects of Record will provide Construction Documents, Bidding & Award, Construction Administration, and Warranty phase services. The Design Architect will be retained to provide reviews of the work generated beyond Design Development by the Architects of Record, at 50% Construction Documents and 95% Construction Documents.

The Design Architect will not be considered to provide subsequent services described under the domain of the Architect of Record.

The Design Architect must meet all selection criteria, including items described below under 'Minimum Qualifications.' In addition, the Design Architect, at the time of submittal of qualifications described herewith, must indicate the intended provider of M/E/P services, as well as the intended food services consultant. Submittals that do not include this minimum declaration will not be considered.

Additional information: Student Dining and Residential Programs Building: Upon completion of the Design Development documents the University, at its discretion, may elect to retain some or all of the consultants to the Design Architect. The Design Architect, however, will be relieved of primary contractual responsibilities at the conclusion of the Design Development phase, consistent with the terms noted, above.

New Residence Hall: Upon completion of the Design Development documents, the University intends to terminate primary contractual responsibilities with the Design Architect and its consultants. The Architect of Record will be expected to submit the qualifications of a team that shall include all necessary consultants and/or sub-consultants.

Construction Manager: It is the intent of the University to employ a Construction Manager to provide pre-construction and construction phase services for all Champaign Housing Redevelopment - Phase One work.

Architects of Record: The University intends to restrict the future Architects of Record to those firms based within the state of Illinois.

Project Area:GSF: noted above
Project Area:NASF:TBD
Project Budget: $ 75,700,000
Construction Budget: $ TBD

Professional Services Consultant Submittal
Firms should submit six hard copies and one electronic copy of a CDB SF 255 form (section 8 should be modified to include additional information of relevant projects) and a copy or your current CDB prequalification application. Electronic copy shall be submitted (in .pdf format), using the following URL to complete and submit the form: http://notes.ocp.uiuc.edu:8888/prism/ocpweb.nsf/projectsuiuc

Hard copy (this form can be found on the CDB website at http://www.cdb.state.il.us/ formspublications.shtml), once completed, shall be submitted to the address noted below.

Project Contact
Facilities & Services
1501 South Oak Street
Champaign, Illinois 61820
Attn: Edward J. Scopel, A.I.A.
Associate Campus Architect

Direct all inquiries to Edward J. Scopel at the following e-mail address: e-scopel@uiuc.edu

The deadline for receipt of both hard and electronic submittals is 4:00 p.m., Monday, September 19, 2005.

The project will be administered using the owner's web-based project management system. PRZM was developed to maximize the potential of the Internet in allowing project team members to access and exchange project information. PRZM supports team collaboration in management and interaction, as well as a team member empowerment on a multi-layer security system.

Minimum PRZM user requirements are as follows:

  • Personal Computer: Microprocessor speed of 100mhz or higher, 32Mb RAM, and a monitor capable of at least 800 x 600 pixel resolution.
  • Internet Browser: Microsoft Internet Explorer version 4.0 or higher is recommended.
  • E-mail: PRZM requires the user to have a valid e-mail account.
  • Software: At various stages of PRZM, users will be required to attach their documents to PRZM.
  • Computer-Aided Drawing (CAD) viewer
Minimum Qualifications
Note: Eligibility for this project will not be restricted to Illinois-based architectural firms. However, each of the first three minimum qualifications noted above must be met prior to the execution of a professional services agreement. If the successful firm is unable to meet those minimum qualifications within a reasonable amount of time, the University of Illinois reserves the right to negotiate an agreement with the firm judged to have submitted the next highest level of qualifications.

In the event that a firm has not met all of the minimum qualifications by the deadline for submittals, noted herewith, the pending status should be clearly indicated in the CDB SF 255 form to receive full consideration.

The following project-related criteria will be used to evaluate the firms requesting consideration for selection:
  • Prior experience with projects of similar scope (ex. dining, student programs, residence halls).
  • Overall architectural design quality of the projects submitted.
  • Prior experience with projects at the University or institutional level.
  • Prior experience with projects of similar size and complexity.
  • Overall qualifications of the proposed team of consultants.
  • Current commitments of proposed staff and firm.
  • M.A.F.B.E. participation.
The University of Illinois at Urbana-Champaign encourages the participation of female- and minority-owned professional services consultants and sub-consultants.

For additional information, contact:

The University of Illinois at Urbana-Champaign
217 333-1232

Only those firms that meet the following qualifications will be considered for selection:

  • Licensed to practice as an Architect in the State of Illinois
  • Prequalified with the State of Illinois Capital Development Board
  • Registered and authorized to do business in the State of Illinois
  • Utilization of AutoCAD compatible system
(Submitted by Kathe Shinham, State Purchasing Officer.)

Selection will be consistent with the Architectural, Engineering, and Land Surveying Qualifications Based Selection Act (30 ILCS 535/1).

The State of Illinois has a policy to encourage prospective vendors to hire qualified veterans, minorities, females, persons with disabilities and ex-offenders.

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